• Application Deadline: Wed, 28 Dec 2022 00:00:00 GMT
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

•  Prepare professional correspondence, financial statement, reports and documents under the direction of the Partners and Managers.


• Assist the leadership of the unit to monitor and follow up on staff time charge on a weekly basis.


• Assist the leadership of the unit to monitor and track staff leave applications.


• Receive, direct and relay telephone, email, general correspondence, fax messages and other incoming information to the right people in an efficient and timely manner.


• Organize and coordinate meetings, conference and travel arrangements.


• Arrange internal meetings, take minutes and keep notes.


• Generate invoice and bills to clients and follow-up on bill collection.


• Initiate and manage client acceptance procedures on the client relationship management system.


• Generate payment vouchers.


• Maintain filing systems for clients’ files.


• Order and maintain stationery and equipment supplies.


• Maintain schedules and calendars of partners in the unit.


• Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service.


• Receive visitors into appropriate meeting rooms and ensure their comfort and convenience.


• Undertake any other duty and ad hoc responsibilities appropriate to the post as requested by unit Partners, managers and staff.

Qualifications

• Possess a minimum of Bachelor’s Degree / HND with a minimum of a second class lower/lower credit in Business Administration, Economics or related courses.


• Have a minimum of five credits in WASSCE Ordinary Level/NECO subjects or acceptable equivalent examination, including Mathematics and English Language in one sitting only.


• A minimum of 5 years’ cognate experience in administration and office management.


• Effective decision-making skills.


• Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point.


• Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback.


• Sound written and oral communication.


• Drive and resilience