• Application Deadline:
• Position: HR &Admin Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 3 years


• Location Borno


• Job Field Human Resources / HR 
  

The HR & Admin Officer technically reports to the Human Resources Manager in Maiduguri. The Human Resources & Admin officer will be responsible in all HR matters, functions, and general office management of the IRC office in Monguno, and to assist the HR Manager & the HR Lead in all related HR & Admin functions and ensuring compliance with IRC Way.

Major Responsibilities

• Ensure compliance to hiring policies and procedures.


• Support in the recruitment cycle, along with our recruitment team


• Manage staff contracts and all personal files, & track the new hires on boarding, this includes file all their new paper works in both personal & E personal files.


• Liaise with the hiring managers regarding staff contracts, paperwork, ATCs & all other documents related to the new hires


• Compile and submit updated IRC Monguno contact List by the 1st of every month.


• Follow up on employee’s benefits, health insurance, life insurance, & social security.


• Maintain knowledge of national staff entitlements and benefits.


• Maintain up-to-date leave tracking record, and follow up on leaves for all staff, make sure that everything is reflected on the report.


• Make sure to collect the timesheet for all staff on a timely manner and track it.


• Maintain tracking for the IRC staff emails, and coordinate with IT department for any new updates in this regard.


• Make sure to follow up correctly on the exit process following the IRC internal manual & practice for all employees and release the final settlement and other paperwork to Finance department on a timely manner.


• Always maintain the confidentiality of all sensitive HR information


• Perform other job-related tasks as requested by the HR Manager and HR Lead


• Assist in ensuring payment request for office consumables are raised


• Provide support for New Hire orientation and onboarding including communicating orientation timetables to all facilitators, coordinate new hire documentation to foster positive attitude toward organizational objectives as may be required.


• Work with the HR Manager to identify and assess training needs and development opportunities using staff performance and development plans as a standard and working with Unit Heads.


• Facilitate staff annual PME processes.


• Provide regular briefings to HR Manager and Coordinator on HR matters, including the status of trainings, leave balances, timesheet submission etc.


• Serve as a link between the HR and employees by handling questions, interpreting, and administering contracts, and helping to resolve work related problems in consultation with HR Manager and Coordinator.


• Educate and support management & staff in implementation of HR programs, practices, and initiatives


• Perform other duties as assigned.


• Manage lease agreement in close coordination with senior Admin officer Maiduguri


• Manage Guest house and supervise Admin Assistant


• Assist with monthly payroll documentation and process flow


• Be an ambassador of IRC ‘s way as a standard for professional conduct.

Coordination & Representation: He/she will represent the department in meetings and serves as the focal point for department in Monguno.

Key Working Relationships: Monguno Sector leads, Payroll, Supply Chain, Humanitarian Access Safety & Security, Senior Area Manager etc.

Position Technically Reports to:  HR Manager Maiduguri

Indirect Reporting: Senior Area Manager

Position directly Supervises: Cook and Cleaners

Key Internal Contacts:

• Country Program:  Nigeria


• Region/Global: West Africa

Key External Contacts:  Sister INGO’s, CBO’s in Monguno, Sema etc.

Qualifications

Education: University Degree in Management, Human Resources, Administration, or related fields or HND.

Work Experience: Approximately 2-3years of professional experience in HR, Administration/Office Management.

Demonstrated Technical Skills: Previous experience with Human Resources generalist.

• INGO experience preferred.


• HR certifications and trainings if any, will be an added advantage


• Good understanding of labor law.


• Excellent oral and written communication skills is required

Demonstrated Managerial/Leadership Competencies: Strong sense of personal integrity, attention to detail, flexibility, and ability to work with people with diverse culture, religious background, and ethnicity.

Languages:  English, Hausa and Kanuri will be an added advantage.

Computer/Other Tech Requirements:

• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.


• Ability to Travel: 5 % of time if applicable