• Application Deadline:
• Position: Executive Assistant, CEP


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

• This is an exciting opportunity to provide executive level administrative and project support and facilitate project deliverables within the Creative Economy Practice at CcHUB.


• The selected candidate will contribute to the efficiency of the practice by providing support to the Managing Partner to deliver on a range of requirements including calendar, correspondence and stakeholder management as well as in developing reports and presentations.


• The ideal candidate will be fluent in English and French and have previous experience in a similar role.

Key Responsibilities

Calendar, Correspondence and Meeting Management:

• Calendar management for Managing Partner calendar as well as for team meetings and activities and maintaining and updating calendars, schedules, and contacts


• Managing and responding to straightforward correspondence on behalf of the Managing Partner and the practice and produce draft replies for more complex issues


• Management of documents and files as required


• Communicating with internal and external stakeholders on behalf of the MAnaging Partner and the practice


• Ensuring meetings are set up with appropriate video conferencing technology or equipment

Research and Documentation:

• Conducting research and producing a range of outputs and documents like short reports, presentations and speeches focused on the Creative Economy.

Admin and Project Support:

• Providing general administrative support, such as maintaining files, ordering supplies, and making copies, handling expenses, invoices and processing reimbursements


• Assisting with special projects as assigned


• Planning and organising events, such as conferences and meetings

Qualifications

• A University Degree in a relevant field or relevant certification are desirable


• At least three years administrative or executive assistant experience, or relevant work experience in a fast-paced office environment


• Have a broad range of people and organisational skills, exceptional communication skills and an ability to work with a wide range of people


• Are a confident self-starter, able to work proactively, think ahead and multi-task in a fast-moving environment


• Have sensitive and diplomatic management of multiple levels contacts with a high level of professionalism and confidentiality


• Strong organisational and time management skills


• Excellent verbal and written communication skills


• Proficiency in Microsoft Office and other relevant software


• Strong attention to detail and ability to multitask effectively


• Professional demeanour and ability to interact with people at all levels of an organisation


• Knowledge and understanding of office administration best practices and etiquette


• Experience with calendar management and scheduling


• Strong problem-solving and decision-making skills


• Ability to work independently and take initiative


• Strong Customer service skills and ability to manage stakeholder's expectations


• Be bilingual in English and French ideally


• Experience in a Creative Economy sector like film / television / media or music is desirable.