• Application Deadline: Fri, 27 Jan 2023 00:00:00 GMT
• Position: Admin Coordinator / Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Duties and Responsibilities

• Provides confidential administrative assistance to the chief executives


• Act as the MD/ED’s point of contact, analysing and actioning requests in order to prioritise urgent and often sensitive matters, and taking decisive action to facilitate the optimal use of the Secretary/Chief Executives time


• Manage the MDs diary appointments, records and correspondence, proactively scheduling, organising and prioritising meetings and providing support to facilitate the smooth operation of the Office of the Secretary/Chief Executive


• Manage, prepare and review high level complex communications within the organization, ensuring timeliness and accuracy to support the achievement of business requirements


• Research, analyse, collate and provide reports to the Executives to support informed decision-making and planning


• Handles purchasing and maintenance of all general office supplies


• Manages the company schedule and calendar and over sees travel arrangements.


• Screens and handles telephone communications and greets visitors to maintain a professional image


• Serves as a liaison with external institutions, other offices, and clients


• Collects, enters, and maintains information to maintain departmental databases and records


• Drafts and finalizes written correspondence and documentation for the office


• Screens and assesses incoming and outgoing correspondence and develops replies


• Handles incoming and outgoing dispatch and receiving activities


• Assists in the coordination, direction, and fulfillment of special projects


• Coordinates and supervises the daily management of equipment and facilities for the organization


• Enhances personal growth and professional development by participating in workshops, in-service meetings, current literature, and educational programs


• Performs additional job-related duties as assigned


• Supervises activities of the Front Desk/Admin Officer and the support staff.

Qualifications

• Bachelor’s Degree from an accredited university


• 3 - 5 years working experience, preferably in an administrative position or related field


• Highly efficient time management skills and ability to prioritize tasks


• Strong capability to multitask and finish assigned projects before deadlines are due


• Highly proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint


• Ability to work with minimal or no supervision


• Self-motivated and effective in a team setting and individually.