• Application Deadline: Thu, 2 Feb 2023 00:00:00 GMT
• Position: Front Desk


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 years


• Location Borno


• Job Field Administration / Secretarial 
  

To ensure that communication between Plan Nigeria and its customers both internal and external are conducted in a smooth and professional manner. To receive Plan International Nigeria’s visitors and coordinate visits to staff within the office premises.

DIMENSIONS OF THE ROLE

• Interface between Plan International Nigeria and the public


• All Plan staffs


• Custodian of Petty cash funds


• Processing of mails


• Coordinate and organization of the reception of Plan International Nigeria


• Area of Responsibility – Maiduguri Office

ACCOUNTABILITIES

• Handle all incoming and outgoing calls in a professional manner


• Ensure that the front office/reception hall is kept clean and managed in a professional manner.


• Receive visitors and directing them appropriately


• Receive mails and parcels and ensure that they are appropriately dispatched without delay.


• Register all incoming and outgoing calls and mails, and other correspondence


• Assist in the provision of logistical support for all meetings, workshops


• Management of Petty cash funds disbursement and Replenishing petty cash to ensure cash balances are not exhausted.


• Receives Cash and raises receipts (ensure all documents are signed)


• Prepare Bank Deposit Slips and forwards deposit slip and receipts to the finance department


• Receive and deliver to P&C all applications for recruitment purposes;


• Provide an interface between correspondences from other organizations and Plan Nigeria


• Support in purchase requisition creation and maintenance in SAP


• Support in creation of Request for Quotation (RFQ) and solicitation of quotations.


• Effect any other duties that may be assigned from time to time by the Admin Coordinator


• Carry out other duties assigned by his/her supervisor

KEY RELATIONSHIPS

• Maintains high contact with the Supply chain Manager and Admin staff at Maiduguri Office


• Maintains high contact with Plan Nigeria’s visitors, vendors and service providers


• Maintains a fair contact with the finance officer for finance related activities

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• Degree or Certification Business Administration or any related field


• At least 2 years working experience in a similar position and with a credible institution


• Proven experience as front desk representative, agent or relevant position


• Familiarity with office machines (e.g.  fax, scanners, printer etc.)


• Knowledge of office management and basic bookkeeping


• Proficient in English (oral and written)


• Excellent knowledge of MS Office (especially Excel and Word)


• Strong communication and people skills


• Good organizational and multi-tasking abilities


• Problem-solving skills


• Customer service orientation