Job Description
The duties and responsibilities of an Administrative Officer typically include:
- Getting vendors, answering phone inquiries and handling complaints in a courteous, professional manner
- Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
- Occasionally traveling off-site to deliver reports or files to other departments
- Ensuring the confidentiality and security of files and filing systems
- Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
- Operating copy equipment, fax machines, printers or other equipment necessary
- Administrative Officer skills and qualifications
- An Administrative Officer should have the following skills and qualifications to be successful in their role:
- Good organization, time management and scheduling skills
- Basic bookkeeping experience, especially in accounts payable/receivable
- Experiencing using office management software, including word processing software and spreadsheets
- Typing speed of at least 60 words per minute with few errors
- Strong communication skills
- Ability to multitask