• Application Deadline: Fri, 24 Feb 2023 00:00:00 GMT
• Position: Procurement Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 4 years


• Location Lagos


• Job Field Procurement / Store-keeping / Supply Chain 
  

Job Responsibilities

• Implement sound purchasing policies, systems and procedures in accordance with Company standards.


• Monitor vendors for quality, service and price through standard purchasing specifications.


• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.


• Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.


• A minimum of three independent genuine quotations must be obtained.


• Establish contracts to ensure reduced pricing for all operating areas of the hotel.


• Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.


• Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.


• Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.


• Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.


• Research and identify new products and services for the hotel in the market.


• Obtains written approval for established Minimum / Maximum stock levels by the audit, and general manager.


• Checks, explain if needed and approves delivered items discrepancy reportissued by cost control regarding price and quantity order variances.


• Approves all additional requests for new storeroom items, checking correct item description, unit, packing, category and establish Min/Max estimated stock levels.


• Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.


• On a daily basis prepare the list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.


• Issues regularly slow moving item lists.


• Identifies items for standing orders utilising vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.


• Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.


• Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.


• Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.


• Responsible for all administrative functions of the Materials Department, staffing, training and execution of other related duties.


• Responsible for all purchasing functions, quotations, quality and availability.


• Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests).


• Responsible for maintaining logical storeroom inventory levels operationally needed.


• Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.


• Spot-checks entered system quotations, period validity quotes locked by, etc.


• Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.


• Keeps all records in a way that they can be checked at any time for information or audit purposes.


• Liaison with the Assistant Purchasing Manager, Purchasing Coordinator, Receiving Agent, Stores Supervisor and F&B Cost Controller


• Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.

Requirements

• Candidates should possess a Bachelor's Degree with 3-4 years experience.


• Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.


• Strong negotiating and closing skills required, along with a demonstrated ability to develop negotiation strategies for complex activities.


• Ability to evaluate legal and business risks and ramifications of proposed contractual terms.


• Consistently offer professional, engaging and friendly service