• Application Deadline: Tue, 28 Feb 2023 00:00:00 GMT
• Position: Administration Coordination Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 5 years


• Location Lagos


• City Yaba


• Job Field Administration / Secretarial 
  

Responsibilities

• Have a comprehensive knowledge of all PachaMama Foods products and the company.


• Plan and coordinate general administrative procedures and systems in the office and devise ways to streamline processes.


• Coordinating delivery schedules, arranging meetings, distributing memos, and ensuring that everyone is kept current with necessary company news and information.


• Take and distribute detailed minutes of all official meetings.


• Controlling and managing stock by maintaining stock inventory in warehouse and office by taking delivery of stock and items for the company and request for supplies when low and needed.


• Ensure stock is regularly checked in supermarkets for quality control, visibility and availability.


• Train regularly all staff on all PachaMama Foods products, health benefits and FAQs.


• Respond to customers who may need assistance with orders, queries, requests and complaints professionally, courteously, timely and push for sales while managing the company phone lines and social media DM.


• Obtain the sales requests from sales team and liaise with Factory team (Chief Operations Manager) to ensure products and information are well coordinated for final delivery to Client.


• Monitor overdue payments and ongoing orders.


• Sort and distribute incoming mail and handle outgoing mail.


• Preparing documentation or PowerPoint presentation materials as required for business purposes.


• Develop and maintain an effective filing system ensuring confidentiality and security of files and the filing systems.


• Ensure all company’s forms are filled when necessary and filed accordingly.


• Maintain contact lists and up to date supermarket record.


• Provide weekly and monthly reports as directed.


• Maintaining, Running of Petty Cash book and preparation of petty cash account.


• Manage Storekeeper and Drivers.


• Other duties as shall be required.

Requirements

• Candidates should possess a Bachelor's Degree qualification with 2 - 5 years work experience.