• Application Deadline: Wed, 1 Mar 2023 00:00:00 GMT
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Summary

• The Executive Assistant is responsible for more than just administrative duties. An executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.

Specific Roles and Responsibilities

• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf


• Maintaining comprehensive and accurate corporate records, documents and reports


• Act as the point of contact among executives, employees, clients and other external partners.


• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary


• Answering incoming phone calls in a polite and professional manner and accurately taking messages


• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department


• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters


• Coordinating travel arrangements (both domestic and international) and create trip itineraries


• Perform other roles/tasks as required by the Line Manager.


• Accurately recording minutes from meetings.


• Drafting communications (PowerPoints, speeches, etc)


• Conducting research


• Help the management in drafting and implementing various SOPs.


• Oversee the performance of other clerical staff


• Act as an office manager by keeping up with office supply inventory


• Assist with miscellaneous special projects or duties as needed.

Job Requirements

Education Qualifications and Experience Required:

• Bachelor's Degree in English, Mass Communication, Law or related discipline.


• 3 or more years of working as executive assistant to top management.


• Advanced proficiency with Microsoft Office packages.

Skills Set:

• Time management and ability to meet deadlines


• Excellent verbal and written communication skills


• Ability to multitask and juggle several responsibilities simultaneously


• Problem-solving and decision making skills


• Ability to act as gatekeeper and escalate relevant information to executives as needed


• Skilled in the use of standard office equipment (e.g. business telephone systems, projectors, printers).


• Using various software, including word processing, spreadsheets, databases, and presentation software.


• Ability to work effectively with minimal supervision


• Strong interpersonal skills


• Ability to treat confidential information with appropriate discretion


• Exceptional attention to detail


• Confident and assertive


• Ability to plan and prioritize effectively, balancing multiple deliverables efficiently.


• Excellent organizational and research skills.


• Creative thinking.

Personalities and Attributes:

• Leadership skills.


• Punctual, Strong sense of personal integrity.


• Attention to detail.


• Resilient.


• Intuitive .


• Charismatic and lively.


• Highly organized.


• Ability to meet deadlines


• Adaptable.


• Proactivity and self-direction


• Team spirit and problem-solving abilities.


• Able to demonstrate sound work ethics