• Application Deadline: Tue, 28 Feb 2023 00:00:00 GMT
• Position: Administrative Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 6 years


• Location Lagos


• Job Field Administration / Secretarial 
  

ob Description

• Ensure proper integration of new Resident Personnel arrivals. Make necessary arrangements to ensure a smooth transition (inductions, accommodation, badges, work tools, IT, PPE, business cards etc.)


• Performs and supervise all Logistics and Administrative assistance functions for entire Drilling & Wells Resident Personnel in Lagos


• Executive assistance for Drilling & Wells Division


• In charge of Division events and Life of Floor organization


• Process all Mission Orders, flight tickets follow up and distribution for Resident Personnel


• Retire expense notes for Resident Personnel


• Executive assistance of General Manager and Deputy General Managers’


• Supervise, handle, sort, and dispatch incoming and outgoing correspondences


• Format and assigns chrono. numbers to letters and dispatch accordingly


• Ensure proper online archiving of documents


• Disseminate and ensure good diffusion of information to all Drilling & Wells personnel when required


• Liaise with media team when required to ensure Drilling & Wells visibility


• Coordinate departmental driver for maximum efficiency


• Organize order and storage of appropriate office supplies and maintain good records


• Purchases and manages Drilling & Wells secretariat refreshments


• Manage all requests for meeting rooms (and/or Designated Drilling & Wells Work Locations)


• Report maintenance issues in drilling offices, meeting rooms (and/or Designated Drilling & Wells Work Locations) to avoid property degradation


• Manage cleaners to ensure a clean and hazard free environment


• Manage security access requests / temporary pass for Drilling & Wells contractors


• Update Emergency Duty Call sheet (or designated BOCP room)


• Organize Drilling & Wells team building and send forth events. Ensure Life of Floor organization • Coordinate, schedule and organize the holding of meetings, seminars, conferences when required.


• Cover for Rotational Personnel Admin. Assistant when required

Requirements

• Candidates should possess a Bachelor's Degree qualification with 3 - 6 years work experience.