• Application Deadline: Sat, 1 Apr 2023 00:00:00 GMT
• Position: Nigeria Office Coordinator


• Job Type Full Time


• Qualification OND , Secondary School (SSCE)


• Experience 0 - 1 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Purpose

This role is responsible for ensuring the safe & Smooth running of office premises & workspaces and supporting all aspects related to, Facilities, Health, Security and Travel for local office operations.

Key Responsibilities / Duties / Tasks

• Provide support to the security team in ensuring the safety and security of all employees and visitors while on site.


• Manage office cleaning, maintenance, and repairs.


• Ensure there are sufficient office supplies to enable a conducive and effective workspace for the foundation staff


• Manage the logistics calendar (Foundation drivers/third party driving service).


• Sort and distribute all incoming mail. Prepare packages for courier.


• Support in the onboarding process by preparing offices and/or workstations for new hires and ensure equipment requirements are met.


• Provide administrative support to the Head and team of Security, Facilities and Travel as maybe required


• Coordinate meeting and event logistics including room bookings, catering, etc.


• Prepare meeting materials as required.


• Manage the meeting agenda and record minutes at all team meetings.


• Create, maintain, and update the organization of files and records for teams.


• Liaise with Program EA to facilitate internal communication within the Country Office.


• Act as and “Ambassador” for the Country office by welcoming and directing guests appropriately and answering all internal and external calls promptly and politely.


• Handle emergency calls related to the office and coordinate resolution accordingly, on-call 24/7


• Provide support in special projects.


• Contract management


• Procurement of FM services


• Supplier payment tracker


• Invoice processing and payment follow-through with finance.


• Capturing of Meeting minutes for Risk and HSSFT monthly meetings


• Provide support to other administrative staff when required.

Academic and Professional Qualifications

• Diploma in relevant field/O Level Certificate/Certificate in relevant field

Experience

• Minimum of 6 months - 1 year experience for diploma holders and no previous experience for certificate holders

Competencies:

• Excellent communication skills in English; written and spoken


• Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).


• French language and/or local language skills are an asset.