Job Description
Job Responsibilities
Compliance Support:
- Statutory compliance –Support in the maintenance of statutory records for entities falling within the remit of the Company’s Secretariat, and ensure the timely submission of statutory filings.
- Supporting corporate transactions as and when required, including drafting board resolutions and supporting briefing materials for board members.
- Assisting in the production and approval of the Annual Report and Accounts.
- Assisting in the development of guidelines, policies, procedures.
- Ensuring (internal & external) compliance with laid down guidelines, policies and procedures; investigate issues of non-compliance as may be required.
Board and Committee Support:
- Support in managing Group and subsidiary board and committee meeting processes - working with management to set agenda, briefing management teams on lead times for the delivery of board and committee papers; and ensuring the timely circulation of high-quality materials to board members
- Attendance at and minuting board and committee meetings
- Developing a close working relationship with Executives, boards, Chairs and committee members.
- Tracking to completion actions arising from board and committee meetings.
- Maintaining board and committee records, including papers, minutes and other documentation.
Legal Support:
- Drafting a wide variety of legal agreements.
- Providing advice on corporate legal issues and business matters.
- Providing internal advisory services to the business units and departments within the Company.
- Providing commercial legal support to all departmental projects and job functions.
- Ensuring the development of service level agreements for service support and delivery.
- Analyzing and reviewing legal agreements, legislation and documents for the Board.
- Ensuring (internal & external) compliance with laid down guidelines, policies and procedures; investigate issues of non-compliance as may be required.
- Reviewing and advice management on legal implications of internal policies and procedures.
- Reviewing and draft contracts, agreements and internal policies and ensure that they are in compliance with all statutory or legal requirements.
- Any other duties as may be assigned.
Corporate Governance:
- Preparing research and first draft briefing materials for the Deputy Company Secretary on proposed changes to the governance and regulatory landscape.
- Keeping abreast of approaches to common reporting items by the Company’s industry peers as these evolve.
Other:
- Liaising with Government stakeholders around governance requirements.
- Acting as a point of contact with the Secretariat for board members and other stakeholders
- Administrative tasks related to the activities of the Secretariat.
- Any other duties as may be assigned.
Qualification, Skill, Knowledge and Experience
- Candidates should possess a Bachelor's Degree
- 3-5 year post call and active legal practice.
- High degree of discretion and professionalism.
- Experience in similar role preferably within a regulated environment.
- An effective communicator with excellent interpersonal skills and experience of board level interaction.
- Ability to influence at all levels.
- Strong organizational skills with the ability to manage multiple tasks and prioritize accordingly.
- Attention to detail with excellent verbal and written communication skills.
- A solid understanding of Corporate Governance best practice, and experience of applying this understanding pragmatically in support of boards, board committees and other stakeholders.