• Application Deadline: Sat, 8 Apr 2023 00:00:00 GMT
• Position: Procurement Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 4 years


• Location Yobe


• Job Field Procurement / Store-keeping / Supply Chain 
  

Key Areas of Accountability

Key Accountabilities;

• Procurement and Supply


• Implement procurement as per approved Save the Children International guidelines, procedures and form.


• Check the availability and prices of requested items in the local market; liaise with the Country Office if procurement must be conducted there.


• Maintain and regularly update the price list.


• Maintain and regularly update current suppliers’ database.


• Maintain, keep up to date and share a weekly procurement tracker, showing the current status of the requested items and the date which they are expected to be supplied to the projects.


• Organize the collection of the required number of quotes for all relevant procurement.


• Advise the budget holder on contract allocation if relevant. Call for procurement committee meetings, take notes and document the decision-making process.


• Draft POs according to the procurement committee’s proceedings for review of the relevant manager and submit for budget holder approval.


• Collate all payment files and submit them to HSCM for check before submission to budget holder and finance for payment.


• Prepare a monthly summary report on the payment, identifying problems in operations and solution proposed.


• Oversee all arrangement for meetings and conferences as required, ensuring these are delivered to a high quality and cost-effectively.


• Line manage all Procurement Assistants under supervision of the position by managing performance on an ongoing basis.


• Manage supplier relationship up to the delivery of goods/completion of service.


• Follow up with the finance office on outstanding payment files. In liaison with the Supply chain Manager, troubleshoot files incompleteness and/or inconsistencies. 


• Maintain and keep up to date a hard documentation filing system for procurement files allowing easy reference for audit purpose.


• Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.


• Carry out any other tasks required by the line manager in line with the job description and capacity development plan.


• Reports:


• Maintain all procurement files in an organized, accurate and up to date manner.


• Produce weekly procurement tracker and send to programs and management team at field level.


• Generate any other procurement-related reports upon request (item category/donor/time/budget/base etc

Qualifications and Experience

• Level of education – BSc / HND in Procurement / Logistics, Supply Chain Management, Business Administration, Accounting or related field


• Professional international qualification in Procurement or Logistics (e,g CIPS, CILT) an added advantage


• Communication and interpersonal skill level – Excellent


• Language requirement – English and Hausa


• Level of IT literacy required – Word, Excel, PowerPoint, Email System, Internet browsing- Excellent


• Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.


• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time


• Experience Expectation


• Desire number of years in a similar position – minimum 4 years post NYSC


• Experience in procurement and logistics in INGO – minimum 2 years


• Experience in a relatively insecure field-based environment


• Commitment to Save the Children values

Skills and Behaviours (our Values in Practice)

Accountability:

• Accuracy and timeliness in all areas of responsibility


• High level of accuracy in work and the ability to analyse complex sets of relationships and situations.


• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values


• Holds suppliers accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development.


• Creating best-in-class function


• Widely shares their personal vision for Save the Children, engages and motivates others


• Future-orientated, thinks strategically and on a global scale

Collaboration:

• Work effectively with stakeholders to achieve common goals


• Excellent communication and interpersonal skills


• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters


• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Designs more effective administrative system


• Develops and encourages new and innovative solutions


• Cuts away bureaucracy and encourages an entrepreneurial approach


• Willing to take disciplined risk

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence


• Displays consistent excellent judgement


• Integrity:


• Honest, encourages openness and transparency


• Displays consistent excellent judgement