• Application Deadline: Thu, 13 Apr 2023 00:00:00 GMT
• Position: Human Resources Assistant I


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Abuja


• Job Field Human Resources / HR  , NGO/Non-Profit 
  

Job Summary

• The HR Assistant will support the Nigeria HR Team to carry out all Human Resources tasks in line with USAID and Johns Hopkins University rules and regulations.


• This position will work closely with all technical, finance and admin teams as well as serve as a liaison between the Abuja office and state teams.

Major Activities / Responsibilities

• Liaise with relevant staff (supervisors, unit heads, etc.) to coordinate and prepare for new hire orientation.


• Ensure new staff completes all relevant documents for the Personnel File.


• Support with the recruitment of full-time staff and consultants


• Manage staff Group Life Insurance


• Work with Finance and Admin with regard to key personnel actions - new hire addition to payroll, notification for exiting staff, new staff work tools and communication/internet allowances, staff promotions/change in status, etc.


• Liaise with new hire supervisors, admin, and IT in ensuring workspace and work tools are made ready for new hire (s).


• Manage leave administration and monthly timesheet processes and tracking.


• Coordinate administrative/logistics aspects of the recruitment process.


• In the absence of the HR Officer, represent the HR Team in relevant meetings.


• Work with relevant HR team members to ensure appropriate HR databases/ERP are updated promptly.


• Post vacancy announcements on internal and external platforms.


• Assist the SHRO in the collation of staff annual performance appraisal documents and drafting of new letters for appraised staff.


• Liaise with the BA-N contracted security firm to carry out background checks on all prospective new hires/successful candidates.


• Assist in all aspects of BA-N Local Independent Consultants’ management process including drafting of Independent Consultancy contracts and processing of independent consultants’ invoices.


• Other duties as identified by supervisor.

Knowledge, Skills and Competence

• Experience managing end-to-end HR procedures/processes independently is required for the position.


• Experience using Human Resources Information System


• Hands-on experience working with key Ms. Office applications (Excel, Word, PowerPoint, etc.) is compulsory.


• Proven ability to communicate effectively regarding sensitive and confidential matters.


• Experience using video conferencing tools to set up meetings/interviews is compulsory.


• Ability to work independently and remotely is mandatory for this role.


• Strong oral and written communication skills.


• Demonstrated ability to analyze and resolve problems.


• Meticulous attention to detail.

Required Minimum Education

• Bachelor’s Degree (preferably in the Arts or Social Sciences) is required.