• Application Deadline:
• Position: Executive / Personal Assistant to the MD


• Job Type Full Time


• Qualification BA/BSc/HND , MBA/MSc/MA


• Experience 4 - 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Responsibilities

• Conserves the MD/CEO time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.


• Responsible for day-to-day management of the MD/CEO’s calendar and activities to ensure high value time utilization of the MD/CEO in relationship to external and internal requirements. Brief/update the MD/CEO on upcoming meetings and ongoing obligations.


• Drafts documents or conducts research to further the MD/CEO’s work in program and or development.


• Attending meetings with the MD/ CEO when and where necessary and representing him by


• Responsible for the timely preparation and presentation of materials for key external and internal meetings involving the MD/CEO.


• Assist in the prioritization of tasks, activities and issues requiring the MD/CEO attention to ensure they are acted upon in a timely manner and assist in following up on requests made by the MD/CEO


• attending meetings in the MD/CEO absence when and where necessary.


• Works with Business Development, Communications, Administrative, Project, and other teams to prepare the MD/CEO for external meetings, presentations and events, and ensures timely follow up of all action items.


• Take notes, record observations and gather contact information of meeting/event as it relates to the MD/CEO.


• Prepares briefing memos and relevant updates for the MD/CEO on outstanding projects, identifies issues, develops contingencies and suggests remedies.


• Assists with or manages special projects which may include PR, securing high profile speaking engagements, weekly, monthly, quarterly and annual reports, or specific personnel and organizational development initiatives.


• Provides regular operating status reports to the MD/CEO as needed, assisting the MD/CEO during operational reviews through follow up on assigned performance tasks and deadlines.


• Maintains customers’ confidence and protects operations by keeping information confidential.


• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.


• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.


• Maintains MD/ CEO office supplies inventory by checking stock to determine inventory level; engaging with the logistics team, anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.


• Prepares reports by collecting and analyzing information.


• Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters and work with the MD/CEO to foster a success-oriented, positive, high integrity organizational culture.


• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.


• Contributes to team efforts by accomplishing related results as needed.


• Any other duties as assigned by the Managing Director

Requirements

• Candidates should possess a Bachelor's Degree / Master's Degree qualification with 4 - 5 years of work experience.