• Application Deadline:
• Position: Senior Corporate Procurement Specialist


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• Job Field NGO/Non-Profit  , Procurement / Store-keeping / Supply Chain 
  

Job Description

• Identify Vendors of goods and services in line with MSH procurement procedures and donor regulations.


• Negotiate terms with vendors such as price, quality of goods, deadlines, expectations etc.


• Liaise with vendors and stakeholders (requestors in divisions and projects) regarding updates and details of specification, quality and price requirements.


• Evaluate and compare goods and services to determine which best meets the organization’s needs.


• Obtain goods at the right cost for the quality required.


• Create Purchase Orders and tally these with Purchase Requests.


• Work collaboratively with the Accounts Payable team to analyse invoices to ensure accuracy of goods and services delivered.


• Work closely with the project teams to understand details of procurement requirements.


• Assisting with Procurement where Countries have staffing or knowledge gap


• Provide proactive timely feedback and updates to project teams and division leads on progress of their procurements.


• Organize regular meetings with stakeholders to troubleshoot, resolve technical issues impacting the timely delivery of planned procurement actions.


• Responsible for the procurement of restricted commodities on behalf of country programs.


• Regular review of past performance of key freight forwarders ensuring that there is a good number of freight forwarders to support MSH international freight needs.


• Coordinate the flow of goods purchased internationally from the vendor to the end user i.e. country offices. Putting in place effective trackers that ensure teams are kept up to date.


• Coordinate with local procurement teams in the timely preparation of import documentation and authorizations for all air and sea shipments.


• Ensure timely management of carriage for imports and exports.


• Work with Freight forwarders, ensuring the integrity of import and export documentations such as final invoice, packing list, air way bill, bill of lading.


• Verifications of all freight invoices.


• Timely review of exceptions between Purchase Requisitions, Purchase Orders and Receipts.


• Ensure robust documentation of all procurements and updated centralized filing in SharePoint.


• Ensure accuracy of electronic purchase orders, i.e., correct coding in line with the finance procedures.


• Maintain knowledge of Federal Import/Export regulations, Federal Acquisition Regulations and MSH’s compliance with the regulations to coach/train staff and ensure compliance


• Ensure compliance with US Government and MSH policies and procedures.


• Ensure compliance with procurement regulations and standards.


• Ensure 100% regular clearance verifications performed against all vendors of goods and services in assigned countries


• Ensure business review meetings with project procurement teams to review compliance and implement improvements and best practices.


• Provide direct support via planned country and field operations visits


• Develop training materials; provide coaching and mentoring for staff delegated authority to perform procurement functions.


• Train field procurement officers in MSH procurement policies and practices


• Support and manage deployment and rollout of assigned initiatives and projects rollouts.  i.e., implementation of new ERP systems and tools in MSH Country offices


• Lead mentoring of F&A staff to complete signatory delegation process


• Support Country start-ups and close-outs

Required: Bachelor’s Degree or equivalent related experience

Preferred: Certifications in CIPS, ISM, CPM, Lean-Six Sigma Training or certification and other relevant procurement/supply chain certifications

REQUIRED MINIMUM EXPERIENCE:

• Required: 5+ years of experience in procurement and operations


• Preferred: Corporate sourcing and procurement Experience


• Preferred: 2+ years INGO experience i.e. U.S. government funded projects, DFID, and others


• Proficiency in Microsoft Office programs, especially Excel spreadsheets.     

KNOWLEGDE AND SKILLS  

• Knowledge of global sourcing and procurement strategies, tactics, processes, procedures, and systems.


• Experience in development of policies and procedures


• In-depth knowledge of federal procurement regulations and USAID regulations


• Proficiency with Procurement Systems and Sourcing tools.


• Experience supervising staff


• Negotiation skills


• Capacity building/facilitation skills


• Multi-lingual proficiencies such as English, French, Spanish or other are an added advantage.


• Experience in cross-cultural work environment

COMPETENCIES

• Adaptable, creative, collaborative and able to think strategically.


• Critical thinking and technical expertise - uses logic and methods to solve complex business problems, seeing hidden problems, decision making effectively under pressure.


• Purpose driven and outcome focused - moving roadblocks, tackling difficult problems and is action oriented.


• Developing and leading talent - coach employees to improve performance, encourage stretch tasks and assignments.


• Thinking digitally - picking up new technical skills and knowledge quickly, gains familiarity and is comfortable using a range of digital collaborative tools.


• Operate as a nimble learner - knowing personal strengths, weaknesses and limits, has a growth mind-set.


• Committed to continuous improvement and willing to develop new skills over time.


• Keen customer focus on internal/external stakeholders


• Impeccable negotiation and problem solving skills