• Application Deadline: Sun, 30 Apr 2023 00:00:00 GMT
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Our client; a reputable firm in the ISP sector is looking to fill the role of an EXECUTIVE ASSISTANT

RESPONSIBILITIES

• Provide secretarial and administrative support services to the CEO. 


• Act as custodian of sensitive matters and information relating to peculiar issues within the CEO’s office. 


• Examine documents for the CEO’s review to ensure quality control and compliance with company’s procedures and policies. 


• Monitor and manage the CEO’s internal and external correspondence. 


• Develop corporate communication materials for the Company. 


• Obtain weekly/monthly activity reports from departmental team leads and collate for the CEO’s review. 


• Process requisitions for the CEO’s office. 


• Provide assistance to the CEO in preparation of reports and presentations. 


• Perform quality control checks on assigned CEO’s presentations to ensure proper formatting and elimination of errors. 


• Respond to client queries and request on non-technical issues and escalate as required to the relevant personnel. 


• Develop and maintain an efficient documentation and filing (electronic and hardware) process. 


• Document minutes of CEO’s meetings and produce memos of such for review. 


• Ensure and coordinate relevant and adequate logistics for the CEO and other events connected to the CEO’s office. 


• Handle/supervise travel and other logistics arrangement for the CEO. 


• Process official expenditures and claims for the CEO. 


• Help the CEO manage workflow and office deadlines. 


• Take and relay accurate and timely messages from telephone calls and respond to queries on behalf of the CEO where necessary 


• Liaise with relevant individuals, external organizations, etc to arrange meetings and prepare agendas for the CEO. 


• Liaise with various departmental heads as required by the CEO


• Perform other duties as assigned by the CEO

REQUIREMENT

• Bachelor’s degree in Business Administration or a related field. 


• Work experience as an Executive Assistant or  Personal Assistant.


• Excellent MS Office knowledge


• Good communication and interpersonal skills 


• Ability to conduct research and create reports or presentations 


• Ability to handle sensitive information with discretion and confidentiality 


• Basic computer and office equipment skills 


• Multi-tasking and time-management skills, with the ability to prioritize tasks. 


• Highly organized and detail oriented. 


• Excellent analytical and problem-solving skills