• Application Deadline:
• Position: Executive Assistant - Legal Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Lagos


• Job Field Administration / Secretarial  , Law / Legal 
  

Job Description

Legal Responsibilities:

• Responsible for drafting a wide variety of legal agreements.


• Provide advice on corporate legal issues and business matters.


• Ensure the development of service level agreements for service support and delivery.


• Assist in the development of guidelines, policies, procedures.


• Analyze and review legal agreements, legislation and documents for the Board.


• Ensure (internal & external) compliance with laid down guidelines, policies and procedures; investigate issues of non-compliance as may be required.


• Conducting legal research and constant monitoring of legal and regulatory change


• Dealing with correspondence, collation of information and preparation of reports.


• Assisting in contract lifecycle management – preparation, drafting, vetting and negotiation of agreement


• Monitoring and filing of completed contracts and other corporate documents.


• Review and advice on regulatory licensing and security initiative issues.


• Manage relationships and all issues relating to the Board of Directors and Shareholders, including convening Board, Committee and General Meetings.


• Maintain a compliance tracker for compliance, and business documents.

Administrative Tasks:

• Compiling, and preparing reports, presentations and correspondence.


• Draft, design, and print letters, documents after executive review and approval.


• Record and prepare meeting minutes.


• Implementing and maintaining procedures/administrative systems.


• Maintain confidentiality of sensitive information.


• Manage complex office administrative work requiring the use of independent judgment and initiative.

Event Management:

• Organizing the director’s personal commitments.


• Ensure all meetings are fully organized.


• Notifying the executive of major events, conferences, and workshops locally and internationally.

Liaison:

• Control access to the executive


• Follow-up with staff and clients


• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly


• Perform as a liaison between the executive and household staff


• Represent the executive in meetings when unavailable.

Record Keeping & Scheduling:

• Record the weekly schedule of the Executive.


• Manage the calendar and schedule appointments.


• Record notes and messages for the Executive.


• Notify the executive of important tasks and deadlines.


• Managing diaries and organizing meetings.


• Managing databases and filing systems.


• Organize, schedule, and advise on conferences or training for the executive, on the local and international level.

Management & Research:

• Conducting research on behalf of the MD


• Taking the lead on strategic initiatives important for business growth.


• Creating business proposals.

Qualifications

• Minimum of Bachelor’s Degree


• Possession of L.LB


• Minimum of 3 years working experience


• Knowledge of Commercial Law


• Experience in the maritime industry is added advantage 


• Exceptional attention to details


• Strong interpersonal skills


• Organizational skills with the ability to manage numerous projects and priorities at once.


• Positive and service-oriented attitude.


• Ability to thrive in a fast-paced and sometimes high-pressure environment


• In-depth understanding of entire MS Office suite.


• Meticulous with good organizational and research skills.


• Professional level verbal and written communications skills.