• Application Deadline: Mon, 8 May 2023 00:00:00 GMT
• Position: Administrative Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 - 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  


• Salary Range ₦50,000 - ₦100,000/month
  

A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.

JOB RESPONSIBILITIES

• Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner


• Managing office supplies stock, placing orders, preparing regular reports (e.g., expenses and office budgets) and organizing company records.


• Maintain and update company databases 


• Organize a filing system for important and confidential company documents 


• Answer queries by employees and clients 


• Update office policies as needed.


• Maintain a company calendar and schedule appointments 


• Distribute and store correspondence (e.g., letters, emails and packages) 


• Prepare reports and presentations with statistical data, as assigned 


• Arrange travel and accommodations 


• Schedule in-house and external events where necessary


• Working closely with other Admin Officers across branches to ensure they have what they need.


• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.


• Ensuring the confidentiality and security of files and filing systems 


• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information 


• Operating copy equipment, fax machines, printers or other equipment necessary


• Book meeting rooms/conference as required for a meeting


• Distribute and store correspondence (e.g., letters, emails and packages) 


• Prepare reports and presentations with statistical data, as assigned 


• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.


• More responsibilities will be assigned to you when the need arises.


• Follow up with the office assistant by ensuring the office environment/offices are clean and conducive for the day’s business activities 


• Take inventory of the office stationeries and ensure efficient usage of the stationeries.


• Monitor the generator usage and ensure service is done on it as when due 


• Ensure proper market survey is carried out on any items /products in order to ascertain the best market ruling price.


• Ensure that all electrical appliance is switched off before leaving the office.


• Develop an excel template that indicate all the expenses incurred on daily basis, which will be used for weekly and monthly report.