• Application Deadline: Fri, 30 Jun 2023 00:00:00 GMT
• Position: Facility & Operations Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 - 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

JOB DESCRIPTION

FACILITY & EQUIPMENT MANAGEMENT

• Ensure generator, electrical, plumbing works are functional and maintained


• Keep a regular log for generator usage updates and follow up on servicing.


• Responsible for the purchase and fueling of the generator.


• Ensure basic facility needs such as water, electricity, internet is met


• Fill all necessary facility related documents as at when due and send report to the Admin Manager.


• Source and administer service providers for functions such as fumigating, catering, cleaning, security, technology, etc.


• Supervising teams of staff across different facilities


• Ensure that basic facilities, equipment & machines are well-maintained and conduct proactive maintenance to meet health & safety standards


• Ensure that facilities meet compliance standards and government regulations


• Plan the facilities’ upcoming needs and requirements


• Administer and manage renovations, refurbishments, building projects, etc.


• Control activities like parking space allocation, waste disposal, building security, building cleaning


• Administer insurance plans and service contracts


• Ensure positive supplier and vendor relationships

OFFICE ADMINISTRATION

• Carry out regular inspection and ensure that all apartments are well maintained.


• Ensure the highest level of customer care and service are always maintained.


• Oversee that all guest needs and requests are attended to timely.


• Supervise the general office files maintenance, including: vendor files, client files and other files related to the company’s operations.


• Supervise inventory of office supplies/machines and the purchasing of new material with attention to budgetary constraints.


• Responsible for office payments; subscriptions, utility bills (IKEDC, LAWMA etc) and others.


• Ensure that all administrative company records are up to date.


• Responsible for managing the office systems, including IT and office equipment.


• Promoting efficiency by implementing improved administrative procedures.


• Monitor and ensure adherence to facility related policies and processes.


• Submit timely and detailed reports and prepare presentations/proposals as assigned


• Always ensure effective security of residents and the building including manning any CCTV.


• Perform other tasks as identified by the Administrative Manager

PROCUREMENT

• Prepare plans for the purchase of equipment, services and supplies


• Follow & enforce the company’s procurement policies and procedures


• Review, compare and analyze products & services to be purchased


• Manage inventories and maintain accurate purchase & pricing records


•  Maintain & update supplier information such as qualifications, delivery times, product ranges, pricing etc


• Prepare budgets, cost analysis, & reports


• Negotiate the best deal for pricing, supply contracts at best quality


• Conduct market research to identify pricing trends & develop sourcing strategies


• Oversee asset register maintenance & administration


• Liaise with receiving personnel to ensure all products arrive in good condition

EDUCATION & REQUIREMENTS:

•  Minimum of HND/BSc degree in Business Administration or any related field


• 1 – 3 years work experience in similar role


•  Strong hospitality management skills & data analysis


•  Possess good coordinating, problem solving and organizing skills


• Proficient in the use of Microsoft Office Suite


• Excellent Interpersonal and communication (written and verbal) skills.


• Remarkable eyes for details and ability to multi-task.


• Adaptability – a positive can-do attitude


• Great Influencing and Negotiation skills


• Good Planning and Budgeting skills, Analytical Skills, and Decision making.


• Ability to work with diverse individuals in a wide range of positions.