• Application Deadline:
• Position: Operations Officer- Nigeria IHP


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 4 years


• Location Abuja


• Job Field Administration / Secretarial 
  

Primary Duties and Responsibilities: 

Procurement and Contracts Management: 

• In consultation with the project team, explore market and collect price quotations from suppliers and vendors.


• Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants.


• Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, grant, vendor, etc.

Office Administrations and Logistics: 

• Maintain appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodatas, hosting checklists; competitive quotations); field vouchers, approved budgets and purchase orders); and workshop/activity payments; checks.


• Assist in management of Field Office assets, premises, supplies, publications, facilities and logistic services as required.


• Administer regular maintenance of all office space and equipment including necessary insurances in place and processing of claims in case of loss.


• Serve as backup for administration of transportation for the office and staff for local and international travel.


• Maintain HR-related files, including monthly updating of leave time accrued/taken, ensuring medical insurance for staff.


• Maintain up-to-date record of all rent, service and utility contracts for the office and, administer prompt payment of rents, insurance, service and utility bills.


• Assist in performing project close out activities.


• Work with project team to calculate and submit cost share information, where applicable.


• As necessary, assist in financial audit. Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and/or Nigerian law.


• Work closely with Finance Officer for daily tasks and overall project management. 

Asset Management: 

• Manage expendable property


• Perform receiving function, record and tag all items


• Issue supplies and stationery to staff 


• All other duties and tasks as assigned 

 Required Qualifications:

• Bachelor's Degree from a recognized academic institution in business or related field or 4 years working in administration; MBA is an advantage.


• Proven competency in planning, organizing, and implementing operational activities.


• At least 4 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations an advantage.


• Proficiency in MS Office applications


• Sound written and verbal communication skills in English


• Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored.


• Experience leading, mentoring, and motivating staff; a good understanding of performance management.


• Demonstrates good judgment and decision making. A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching;


• A minimum of 2 years of work experience in a developing country or similar environment.


• Excellent written and verbal communication skills;


• Financial acumen and the ability to interpret and analyze financial reports;


• Sound problem solving and decision making skills;


• Strong management skills with ability to mentor, coach, lead, develop and evaluate staff;


• Ability to work with a low level of supervision and as a part of a team when required;


• Demonstrated critical thinking, attention to detail, and organizational skills;


• Demonstrated leadership skills including a high level of professional maturity is required.