• Application Deadline: Mon, 31 Jul 2023 00:00:00 GMT
• Position: Tendering Coordinator


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 - 7 years


• Location Rivers


• City Port Harcourt


• Job Field Project Management 
  

Job Description

The job description will typically include the following responsibilities:

• Collaborate with various departments, including sales, legal, and finance, to gather the necessary information and documentation required for tender submissions.


• Compile all the necessary documents, including technical specifications, pricing details, project plans, and other supporting materials, to create a comprehensive tender proposal.


• Ensure that all documents are accurate, complete, and submitted within the specified deadlines.


• Coordinate the submission of tender proposals, both electronically and physically, ensuring compliance with all tender requirements and formatting guidelines.


• Maintain a tracking system to record and monitor all submissions and their respective deadlines.


• Assist in the evaluation of tender submissions by organizing evaluation meetings, preparing evaluation reports, and supporting the tender evaluation committee in their decision-making process.


• Collaborate with internal stakeholders to address any clarifications or queries raised during the evaluation phase.


• Collaborate with the legal and procurement teams to support contract negotiations with clients or external vendors.


• Review and analyze contract terms and conditions, identify any potential risks, and ensure compliance with company policies and legal requirements.


• Maintain a comprehensive database of tender documents, templates, and previous submissions for future reference and knowledge sharing.


• Continuously update the database with new tenders, amendments, or modifications.


• Conduct market research to identify potential tender opportunities, monitor industry trends, and gather intelligence on competitors' bidding strategies.


• Stay updated with relevant regulations, policies, and procurement practices that may impact the tendering process.


• Develop and maintain relationships with key stakeholders, including clients, vendors, and internal teams, to facilitate effective communication and collaboration during the tendering process.


• Act as a point of contact for all tender-related inquiries.


• Identify areas for process improvement within the tendering function and propose strategies to enhance efficiency, quality, and success rates.


• Ensure compliance with all relevant laws, regulations, and company policies throughout the tendering process.


• Any other duties as maybe required by management.

Qualifications

• B.Sc. / HND Degree with 5 - 7 years prior experience as a tendering coordinator


• Previous experience in vendor management will be an added advantage


• Possesses strong communication skills


• Must have excellent analytical thinking skills and problem solving abilities.