• Application Deadline: Sat, 8 Jul 2023 00:00:00 GMT
• Position: Executive Assistant to the CEO


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Summary

Our client who is a prop-tech in the construction space is looking to hire an experienced Executive Assistant to perform more than administrative tasks; the ideal candidate would be the cofounder’s “right-hand person” who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.

Responsibilities

• Manage the Cofounder’s daily calendar and schedule meetings


• Plan, coordinate and keep contents of Cofounder’s meetings and workshops


• Provide tactical support to the Cofounder to implement ideas


• Respond to inquiries on behalf of the Cofounder


• Provide support and oversight to the Cofounder for special projects and initiatives


• Conduct daily and weekly debriefing with the Cofounder


• Ensure the Cofounder is effective, optimized and efficient at all times


• Accompany the Cofounder to meetings, identify key contacts to network with ahead of meetings, and ensure Cofounder interacts with these key contacts


• Research important contacts that wants to meet with the Cofounder and brief him of their occupation and other necessary details prior to the meeting


• Capture Real-time content of Cofounder at engagements and meetings


• Maintain a task tracker for all tasks assigned by Cofounder to any team member, and follow up frequently on task deadlines with assignee


• Collate action points, timelines and reminders from all meetings the Cofounder attends


• Agree the Cofounders monthly objectives and ensure he works towards achieving this weekly


• Send daily Task and Agenda list to Cofounder, confirm completed tasks and follow up on uncompleted tasks


• Communicate in advance to Cofounder any cause of unavailability or absence from duties


• Submit weekly and monthly activities report to Cofounder


• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports


• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly


• Maintain confidentiality on all information shared.


• Manage complex office administrative work requiring the use of independent judgment and initiative


• Provide general administrative support including ordering supplies and managing records in a database for the Cofounder


• Ability to meet deadlines in a fast-paced environment.


• Proactive approach to problem-solving with strong decision-making skills.


• Ability to work under pressure while organizing daily workload by priorities

Qualifications

• Minimum of 3-5 years of experience as an Executive Assistant and a Bachelor's degree in a related course. 


• Advanced knowledge of MS Outlook


• Intermediate to advanced knowledge of MS Office (word/excel/PowerPoint)


• Demonstrated leadership in professional seting


• Demonstrated teamwork and collaboration in a professional seting


• Ability to work with highly confidential material and maintain confidentiality


• Comfortable with technology and social media (advanced skills a plus)


• Seeks out challenges and opportunities to grow


• Business partner attitude and approach


• Demonstrated leadership in professional seting


• Demonstrated teamwork and collaboration in a professional seting

Must have skills

• Effective Communication Skills


• Problem solving


• Judgement and decision-making


• Critical thinking


• Ability to take ownership and make decisions independent of customer involvement (proactive)


• Proven ability to work independently and as a team member


• Good communication skills (writen and oral)


• Good organizational, multi-tasking and time management


• Highly responsive, flexible and adaptable


• High level of professionalism