• Application Deadline: Fri, 23 Jun 2023 00:00:00 GMT
• Position: Admin Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Borno


• Job Field Administration / Secretarial  , NGO/Non-Profit 
  

Job Description

• Prepare regular reports on expenses and office budgets.


• Organize a filing system for important and confidential project documents.


• Keep project staff abreast of GEPaDC policies and SOPs as needed.


• Remind project staff of the project calendars and appointments.


• Book meeting/activity venues as required


• Distribute and store correspondence (e.g. letters, emails and packages).


• Prepare weekly reports and presentations as assigned.


• Handle employee travel itineraries including engaging with approved vendors to provide flight tickets, hotel accommodation, vendor relationships, and contract administration.


• Organize a filing system for important and confidential project documents.


• Meeting and call room scheduling and management.


• Ensure compliance with Quality Management System / Occupational Health & Safety requirements including objectives and applicable regulations relating to assigned jobs.


• Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.


• Responsible for logistics arrangements for all events and meetings (providing refreshments for all events and meetings).


• Ensuring that car vendors provide proper vehicle maintenance and motor vehicle insurance.


• Work with Finance Officer to monitor work plan implementation and budget


• Work closely with the procurement officer on office supplies, stocks and office furnishing and is part of the project procurement committee.


• Proven work experience as an Administrative Officer, Administrator, or similar role


• Solid knowledge of office procedures.


• Proficiency in office management tools like MS Office (MS Excel and MS Word, Google Workspace).


• Strong organisational skills with a problem-solving attitude.


• Excellent written and verbal communication skills.


• Attention to detail


• Must be able to work with little supervision.


• Report directly to the Program Manager.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.