• Application Deadline: Wed, 19 Jul 2023 00:00:00 GMT
• Position: Executive Assistant - Female


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 - 2 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Responsibilities

1. Calendar Management: Coordinate and manage schedules, appointments, meetings, and travel arrangements for executives. Remind and prepare them for upcoming commitments.


2. Communication Handling: Handle incoming calls, emails, and correspondence on behalf of the executives. Filter and prioritize messages, ensuring timely responses and proper follow-ups.


3. Documentation and Filing: Prepare and maintain documents, reports, presentations, and confidential information. Organize and maintain both physical and electronic files in a systematic manner.


4. Meeting Support: Schedule and coordinate meetings, including room reservations, equipment setup, and agenda preparation. Take meeting minutes and provide necessary follow-up actions as required.


5. Travel Arrangements: Make travel arrangements for executives, including flights, accommodations, transportation, and visa processing when necessary. Prepare travel itineraries and ensure all arrangements are in place.


6. Event Coordination: Assist in organizing company events, conferences, and seminars. Coordinate logistics, handle registrations, manage invitations, and provide on-site support as needed.


7. Office Management: Assist in the day-to-day operations of the office, including office supplies inventory, maintenance requests, and coordination with external service providers.


8. Confidentiality: Handle sensitive and confidential information with utmost discretion and always maintain a high level of professionalism.

Qualifications:

• A recent graduate with a bachelor's degree in any field. Relevant coursework or internships in business administration, office management, or related fields are a plus.


• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.


• Strong attention to detail and accuracy in work.


• Excellent verbal and written communication skills.


• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.


• Professional and proactive attitude, with the ability to work independently and collaboratively in a team environment.


• Strong problem-solving skills and a willingness to learn and adapt to new challenges.


• Discretion and confidentiality in handling sensitive information.


• Flexibility to work occasional evenings or weekends, depending on business needs.