• Application Deadline:
• Position: Executive and Personal Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 3 years


• Location Abuja


• Job Field Administration / Secretarial 
  

Job Objective/Purpose of Job: 

• To provide exceptional personal and executive assistance, leveraging strong organizational and communication skills to efficiently manage administrative tasks, prioritize responsibilities, and enhance productivity for the CO-CEO (operations).


• Seeking to contribute to the smooth functioning of daily operations, enable effective decision-making, and facilitate seamless coordination to optimize personal and professional commitments.


• He/She serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the CO-CEO (operations).


• Provides high level and confidential secretarial and administrative support to the CO-CEO (operations).

Business Unit: Cainergy Group



Reports To: CO – CEO (Operations



Job Duties/ Responsibilities/ Accountabilities:

• Provide comprehensive administrative support to the CO-CEO operations, including managing calendars, scheduling appointments, and coordinating meetings.


• Organize and prioritize incoming correspondence and communications, responding on behalf of executives when appropriate.


• Prepare and edit documents, presentations, and reports for the CO-CEO operations, ensuring accuracy and professionalism.


• Arrange travel itineraries, accommodations, and transportation for the CO-CEO operations.


• Assist in preparing agendas, attending meetings, and taking accurate minutes.


• Conduct research, collect data, and prepare briefing materials for executives.


• Manage and maintain confidential files, records, and documents.


• Screen and direct phone calls, emails, and inquiries for executives, exercising discretion and judgment.


• Collaborate with internal and external stakeholders to coordinate projects, initiatives, and events.


• Support the CO-CEO operations in managing his professional commitments, including managing appointments, deadlines, and follow-ups.


• Handle expense reports, reimbursements, and financial documentation.


• Assist in managing and prioritizing incoming tasks and deadlines for the CO-CEO operations.


• Act as a liaison between the CO-CEO operations and other staff members, clients, and partners.


• Maintain a professional and positive demeanour while representing the CO-CEO operations and the organization.


• Organize and maintain personal and professional files, records, and documents.


• Assist in managing personal finances, including budgeting, expense tracking, and bill payments.


• Coordinate and manage personal events, social engagements, and special projects.


• Assist in managing personal finances, including budgeting, expense tracking, and bill payments.


• Coordinate and manage personal events, social engagements, and special projects.


• Maintain confidentiality and discretion in handling personal and sensitive information.


• Assist in other administrative tasks and special projects as requested.


• Any other ad hoc duties as and when required by the CO – CEO operations.

Requirements

• HND/Bachelor’s Degree in Secretarial Studies, Humanities, Business Administration or equivalent qualification in related subject

Experience Required

• Minimum 2-3 years of relevant experience in Personal Assistant, Secretarial, or Office Management role.

Skills Required

• Customer Service


• Integrity


• Innovation


• Teamwork


• Professionalism


• Enthusiasm


• Quality


• Relationship-management skills


• Good communications skills


• Customer Focus


• Excellent analytical and numerical skills.


• Effective time management skills.


• Ethical Practice


• Leadership skills


• Proficiency in Microsoft 365, project management tools e.g., Microsoft Project


• Discretion in handling sensitive and confidential information.


• Good organization/administration skills


• Deep understanding of records management lifecycle


• Event management skills


• Ability to work in a team and independently.


• Deadline, achievement, and target orientated.


• Ability to demonstrate sound work ethic, communicate professionally with senior management and personnel of all stakeholders.


• Clear verbal and written communication in English.


• Good self-management


• Good Interpersonal skill


• Exceptional attention to detail, and talent for accuracy and precision.