• Application Deadline: Sun, 25 Jun 2023 00:00:00 GMT
• Position: Secretary


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

Position Overview:

• A secretary plays a crucial role in providing administrative and clerical support to ensure the smooth functioning of an organization or executive's office.


• They are responsible for managing and organizing various administrative tasks, coordinating communication, maintaining records, and assisting with day-to-day operations.

Key Responsibilities

• Administrative Support: Perform general clerical tasks such as answering phone calls, managing emails and correspondence, scheduling appointments, and maintaining calendars. Prepare documents, reports, and presentations as required.


• Record Management: Create and maintain filing systems, both physical and digital, to ensure easy retrieval and organization of documents. Handle confidential information and ensure its security.


• Meeting and Event Coordination: Schedule and arrange meetings, conferences, and appointments. Prepare meeting agendas, take minutes, and distribute relevant documents. Coordinate travel arrangements and accommodations for staff or executives as needed.


• Communication Management: Serve as a point of contact between the executive and internal/external stakeholders. Screen and direct phone calls, inquiries, and requests. Draft, proofread, and edit correspondence and other written materials.


• Database and Information Management: Maintain and update databases, mailing lists, and contact directories. Compile, analyze, and present data and information as required. Conduct research and gather relevant information as requested.


• Office Operations: Order and maintain office supplies and equipment. Coordinate with IT support for troubleshooting computer or technical issues. Organize and maintain office areas and ensure a clean and conducive work environment.


• Computer Literacy: Utilize computer software and applications to perform tasks efficiently. Proficiently use office productivity tools such as word processing, spreadsheets, presentation software, and database management systems.


• Team Support: Assist in coordinating and supporting the work of other team members. Collaborate with colleagues to ensure efficient workflow and contribute to a positive and productive office culture.

Education and Experience

• High School Diploma or equivalent is typically required. Additional certification or vocational training in office administration is a plus.


• 2+ years relevant work experience.


• Previous experience in a secretarial or administrative role is highly desirable.

Skills and Qualifications:

• Proven experience as a secretary, administrative assistant, or similar role.


• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.


• Strong written and verbal communication skills, including professional phone etiquette.


• Computer literacy, including proficiency in using office software such as word processing, spreadsheets, presentation tools, and databases.


• Attention to detail and a high level of accuracy in work.


• Ability to maintain confidentiality and handle sensitive information with discretion.


• Strong interpersonal skills and the ability to work well with individuals at all levels.


• Problem-solving and decision-making abilities.


• Flexibility and adaptability to changing priorities and deadlines.