• Application Deadline: Sun, 2 Jul 2023 00:00:00 GMT
• Position: Administration Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Purpose

• To ensure that the day-to-day office operations are performed in a seamless and efficient manner as well as provide support to employees.

Duties and Responsibilities

• Administration Organise and supervise other office activities (renovations, event planning, etc.).


• Ensures service requirements of the office are met promptly to avoid operational hitches.


• Ensures all utilities vis-a-vis telecommunications, internet, electricity, water, etc. function effectively with minimal downtimes.


• Liaises with the local government and other related government agencies and ensures rates are paid as and when due.


• Ensures rents are paid as and when due.


• Supervises the filing, record management, storage, and security of documents.


• Organises logistics for staff travel, training sessions, workshops, and activities.


• Provides office consumables by identifying needs for the various sections of the company.


• Purchases stationeries by obtaining requirements; negotiating price, quality, and delivery.


• Responsible for vendor management including general office procurement & management.


• Responsible for fleet management, including managing fueling, drivers, and vehicle repairs and maintenance.


• Maintains a safe and secure work environment.


• Manages the repair and maintenance and security of office equipment/facilities.


• Petty cash management including disbursement, reimbursement, retirement, and reporting.


• Any other duty as assigned by supervisor.

Key Performance Indicators

The following KPIs shall be used to monitor the performance of this team member:

• Cost savings from operational activities.


• Adherence to policies and procedures.


• Number of complaints received and addressed.


• Number of defects and maintenance cost, including vehicle maintenance cost.


• Percentage of cost savings on total budget.


• Ratio of emergency purchases vs total purchases.


• Purchase order cycle time.


• Quality of supplies (i.e., compliance rate, supplier defect rate, etc.).

Specifications

• Minimum educational standard: B.Sc. / HND in Accounting, Project Management or other related discipline


• Minimum Working Experience: 2 years' related experience.

Required Knowledge, Skills & Abilities:

• Excellent interpersonal and written communication skills


• Proficiency with MS Office Suite, with excellent MS Word and Excel skills


• Excellent organizational skills


• Innovative and clear in planning and implementation


• Problem-solving abilities


• Good time management skills


• Good sound work ethics.