• Application Deadline:
• Position: Contracts Advisor III


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Nigeria


• Job Field Engineering / Technical 
  

MAIN FUNCTIONS

• The Contracts Advisor supports or leads the implementation of project contracting.


• This may include strategy and planning work during early project development phases, contractor qualification, leading and managing commercial aspects of Pre-front end engineering design (FEED) / FEED / Engineering, Procurement and Construction (EPC) contract development process, assisting in contractor evaluation, selection, and award recommendation, ensuring execution and administration of high-quality prime contracts, and coordinating interfaces post-contract award for the project through contract close-out.

TASKS AND RESPONSIBILITIES

• Manages process, produces deliverables, and updates tools to support the development of project contracting strategy, contractor qualification, bid slates, tender, and evaluation proposals.


• Develops detailed Contracting Plan(s) consistent with the overall Contracting Strategy


• Develops Invitation to Tender (ITT) packages consistent with the responsibility matrix.


• Maintains database of all correspondence to ensure all questions and clarifications have been properly documented and issues agreed to are reflected in final proposals.


• Leads or supports negotiations of any contested contractual terms and conditions.


• Conforms all contract documents consistent with the selected bidder's proposal, subsequent clarifications, and final negotiations.


• Obtains final functional review/endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required endorsements.


• Provides pricing / other commercial analysis to Project Team (PT) for development of contract award recommendation.


• Assists PT in obtaining contract award endorsements/approvals from Sr. Management and other stakeholders.


• Develops and maintains final contract files (all components), as required.


• Develops and leads internal kick-off meeting(s) with Company personnel to ensure contract awareness, reviews contract terms and conditions, change order process, and claims avoidance.


• Develops materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract (e.g. Principal Document, Coordination Procedure, change order process, etc.)


• Leads or supports Contract Administration, including working with project and business managers in aligning on contract administration responsibilities.


• Reviews and comments on Contractor’s contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with Company's requirements.


• Expedites and files Contractor commercial documents (e.g., insurance certificates, Parent Company Guarantees, LOCs, etc.), and files original Bank Guarantees/LOCs per agreed processes.


• Reviews and updates project file system/procedures and Master Document Register


• Reviews, updates, and coordinates PT contractual correspondence procedures/communications, including any notices associated with the contract (PT Document Distribution matrix)


• Develops and monitors approval process and compliance with invoicing and payment process


• Coordinates change control process, including amendments, change notices, change orders and other contract changes (e.g., Management of Change (MOC) process, Change Order log, Deviation log)


• Oversees Contractor’s subcontracting activities, coordinates PT engagement in Company review/approval of individual subcontracting plans, and subcontract development activities from qualification through award/execution.


• Advises project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences.


• Measures contractor performance and provides feedback through project and functional management.


• Captures and communicates contract administration and subcontracting company's lessons learned for the project.


• Develops the Contract Close Out Plan (part of the Project Close Out Plan)


• Establishes a close-out agreement with the Contractor (settlement of any outstanding items)

JOB REQUIREMENT

• Experience in Contracts Engineering / Administration preferred.


• Previous experience in a closely related position is required.


• Experience in commercial negotiations, contractor management, and contract administration


• BS in Engineering preferred.


• Broad understanding of project execution and contracting principles, theories, and concepts


• Willing to business travel or relocate to project sites (domestic / overseas)


• Owner/Operator experience in project management roles preferred.


• Professional qualification/certification from related professional body, (ISM – CPM / CPSM, APICS, PMP)