• Application Deadline: Tue, 18 Jul 2023 00:00:00 GMT
• Position: Human Resources Assistant


• Job Type Contract


• Qualification BA/BSc/HND


• Experience 2 - 5 years


• Location Abuja


• Job Field Human Resources / HR 
  

Major Responsibilities:

Facilitating staff movement, Visa and accommodation bookings

Support HR department in movement, visa and accommodation management. He/She is;

• Follow-up visa obtention of visitors and expatriates at the immigration services;


• Responsible for follow up in collaboration with Project Admin manager or HR Supervisors for the renewable for stay permitted for all the expatriate;


• Does all flight bookings of international and National flight for all staff;


• Liaise with Logistics in updating the mission movement board and movement tracking sheets on a weekly basis.


• Arrange for hotel or guesthouse accommodation bookings for visiting staff in Abuja;


• Does monthly tracking of all flight and hotel bookings;


• Liaise with logistics and finance to ensure that ALIMA visitors are provided a phone, airtime, sim card, modem (for field visits), spare keys, per diem and security envelope on arrival.

Administrative management   

• Does all official letters, mission orders etc at the Coordination level;


• Receive the office newspapers and magazines;


• Ensure proper filing of all staffs’ documents physically and on drive;


• Liaise with other departments to organize staff send-forth, meetings, workshops, team bulding etc.


• Can be call to assist the various fields in some recruitments;

REREPORTING RESPONSIBILITIEPORTING

• Travel Information Tracker


• Expatriate visa status tracker


• Staff Contact List


• Movement Tracking sheet

This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned.

QUALIFICATIONS

• Minimum of HND in HR, Business Administration or related field of study from a recognized institution, or equivalent work experience.

EXPERIENCE AND SKILLS

ESSENTIAL

• Strong office administration experience or front office experience in a busy environment.


• Minimum one year working experience in a similar role.


• Strong verbal and written communication skills.


• Excellent attention to detail, multitasking and organization skills.


• Self-motivated, ability to work independently, responsible and accountable.


• Approachable, diplomatic, strong interpersonal and team working skills within a multicultural setting.


• Excellent computer skills in Word, Excel, PowerPoint and Outlook. Capacity for analysis, synthesis and reporting of large amounts of information

Contract term: 6 months’ renewable.

Language: English is mandatory (written, read, spoken)