• Application Deadline: Fri, 28 Jul 2023 00:00:00 GMT
• Position: Executive Assistant - Benin


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 5 years


• Location Edo


• Job Field Administration / Secretarial 
  

Job Description:

The successful candidate will play a crucial role in ensuring the smooth operation of the office and assist in managing the daily activities and responsibilities of our client. The Executive Assistant will need to possess excellent organizational skills, exceptional attention to detail, and the ability to handle confidential information with discretion.

Duties and Responsibilities

• Provide comprehensive administrative support, including managing the schedule, arranging appointments, and coordinating meetings and conferences.


• Perform general administrative tasks, such as managing office supplies, coordinating office maintenance, and processing expenses.


• Act as the primary point of contact between the office and internal and external stakeholders, senior executives, and the public.


• Prepare and review correspondence, reports, and presentations ensuring accuracy and adherence to established guidelines.


• Conduct thorough research and gather information to support in making informed decisions and responding to inquiries.


• Coordinate and maintain the official records, documents, and files, ensuring their confidentiality and accessibility when required.


• Assist in organizing official events and functions, including logistics, invitations, and protocol requirements.


• Manage travel arrangements, accommodations, and itineraries as well as accompanying delegation.


• Monitor and prioritize incoming communications, including emails, letters, and phone calls, and draft responses when necessary.


• Prepare briefing materials and provide timely updates on relevant issues, policy matters, and upcoming events.


• Liaise with other departments, and agencies to facilitate collaboration and information exchange.

Qualifications and Requirements

• Bachelor's degree in a relevant field or equivalent experience.


• Proven experience as an Executive Assistant, preferably supporting high-level executives with a minimum of 2-4 years of experience.

Skills and Competency

• Excellent written and verbal communication skills.


• Exceptional attention to detail and accuracy.


• Strong organizational and time management skills


• Good presentation and reporting skills


• Ability to prioritize tasks and meet deadlines in a fast-paced environment.


• Ability to handle sensitive and confidential information with utmost discretion and professionalism.


• Proficient in using Microsoft Office Suite and other relevant software applications.


• Strong interpersonal skills


• Flexibility and adaptability to changing priorities and requirements.


• Fluency in written and spoken English