• Application Deadline:
• Position: Receptionist


• Job Type Full Time


• Qualification OND


• Experience 1 - 2 years


• Location Lagos


• Job Field Administration / Secretarial 
  


• Salary Range ₦50,000 - ₦100,000/month
  

Job Summary

• We are seeking a highly organized and efficient Secretary to join our team.


• As a Secretary, you will play a crucial role in ensuring the smooth functioning of our office by providing administrative support and managing day-to-day operations.


• You will be responsible for maintaining records, scheduling appointments, coordinating meetings, and assisting with various tasks to facilitate effective communication within the organization.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to the management team and other staff members as needed. This includes managing correspondence, handling phone calls, drafting emails, preparing reports, and maintaining office supplies.


• Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings, both internal and external. Ensure all necessary arrangements, such as meeting rooms, equipment, and refreshments, are organized efficiently.


• Recordkeeping: Maintain accurate records, files, and databases, both in physical and digital formats. Ensure proper documentation and filing systems are in place to enable easy retrieval of information when needed.


• Communication Management: Handle incoming and outgoing communications, including emails, letters, and phone calls. Screen and redirect calls appropriately, respond to inquiries, and relay messages in a timely manner.


• Travel Arrangements: Make travel arrangements for staff members, including booking flights, accommodations, and transportation. Prepare itineraries and ensure all necessary travel documents are obtained.


• Meeting Support: Prepare agendas, attend meetings, and take minutes as required. Distribute meeting materials, coordinate logistics, and follow up on action items to ensure timely completion.


• Data Entry and Documentation: Enter data into relevant systems and maintain accurate records. Assist in the preparation, formatting, and proofreading of documents, presentations, and reports.


• Confidentiality and Ethics: Handle sensitive information with utmost confidentiality and integrity. Adhere to ethical standards and maintain a professional demeanor at all times.

Qualifications and Skills

• High School Diploma or equivalent; additional certification or training in office administration is a plus.


• 1 - 2 years relevant work experience.


• Proven work experience as a secretary, administrative assistant, or similar role.


• Proficient in using office productivity software (e.g., Microsoft Office Suite) and office equipment (e.g., printers, scanners).


• Excellent organizational and time management skills, with the ability to prioritize tasks and work efficiently under pressure.


• Strong attention to detail and accuracy in all work.


• Exceptional verbal and written communication skills.


• Ability to maintain confidentiality and handle sensitive information with discretion.


• Strong interpersonal skills and the ability to work collaboratively with individuals at all levels.


• Flexibility and adaptability to handle changing priorities and multitask effectively.


• Candidate must reside in Lekki, ELF, Maruwa and environs.