• Application Deadline: Mon, 31 Jul 2023 00:00:00 GMT
• Position: Executive Assistant


• Job Type Full Time


• Qualification OND , Secondary School (SSCE)


• Experience 1 - 3 years


• Location Rivers


• Job Field Administration / Secretarial 
  


• Salary Range ₦50,000 - ₦100,000/month
  

We are seeking a highly organized, passionate, self-driven individual and proactive Executive Assistant to provide comprehensive, effective, efficient first class secretarial and administrative support.



Job Description

• Answering calls, taking messages and handling correspondence


• Implementing new procedures and administrative systems


• Acting as a receptionist and/or meeting and greeting clients.


• Organizing and servicing meetings (producing agendas and taking minutes)


• Maintaining diaries and arranging appointments on Calendars


• Typing, preparing and collating reports


• Perform administrative tasks, including filing and photocopying


• Maintain general company record systems to uphold accurate files


• Daily updating of HubSpot CRM


• Maintaining diaries and arranging appointments on Calendars


• Manage office space and property as well as deal with personnel administration


• Liaising with relevant organizations and client


• Handling ticketing & reservations for customers


• Draft, edit, and proofread correspondence, forms, reports, presentations, and other documents as required.


• Carry out all follow up procedures pertaining to customer travel, i.e. reconfirmation of airline tickets booking / reservation/check in/ cancellations etc.


• Logging or processing bills or expenses


• Monthly processing of company Tax records


• Managing databases and prioritizing workloads


• Acting as a receptionist and/or meeting and greeting clients.


• Take minutes, draft resolutions, follow up on actions from meeting


• Manage incoming communications, including phone calls, emails, and mail, and prioritize them accordingly.


• Maintain and update confidential files, records, and databases, ensuring accurate and secure documentation.


• Fill visa forms and complete visa applications and hotel bookings


• Maintaining financial record

Requirements and Skills:

• The candidates must possess BSc Degree/HND/OND in any degree from a reputable institution.


• Good verbal and written communication skills.


• The Candidate must be residing in Port Harcourt


• Eloquence, great dress sense, and self-confidence are important parameters.


• Strong interpersonal skills.


• Little experience is preferred.


• Knowledge of accounting and scheduling


• Computer skills


• Excellent customer service skills


• Word processing and writing skills.

Qualifications

• Minimum of One years work experience as an Executive Assistant, Personal Assistant or Secretary or Receptionist.


• Proficiency in Microsoft Office


• Solid written and verbal communication skills.


• Excellent organizational skills.


• Ability to think critically and solve problems efficiently.


• Exhibit excellent professionalism with a meticulous appearance that aligns with the company's standards and reflects positively on the organization.