• Application Deadline:
• Position: Admin Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Abuja


• Job Field Administration / Secretarial 
  

Job Summary

• The Admin Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.


• You are expected to be polite, attentive while also being accurate. You should always be prepared and responsive, willing to meet each challenge directly.


• As an Administrative Assistant, you must be comfortable with computers, and general office tasks, and excel at both verbal and written communication. Most importantly, you should have a genuine desire to meet the needs of others.

Duties/Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.


• Providing real-time scheduling support by booking appointments and preventing conflicts.


• Making travel arrangements, such as booking flights, cars and hotel reservations.


• Assist in office management and orderliness.


• Maintain polite and professional communication via phone and email.


• Anticipate the needs of others in order to ensure their seamless and positive experience.


• Handles visitors – receives and directs visitors and clients


• Handles general clerical duties including photocopying and mailing


• Archives/Files – maintains electronic and hard copy filing system


• Retrieves documents from the filing system


• Resolves administrative problems and inquiries


• Prepares written responses to routine inquiries


• Prepares documents including correspondence, reports, drafts, memos and email


• Prepares agendas for meetings and other meeting schedules


• Records, compiles, transcribes and distributes minutes of meetings


• And any other duty that will be assigned.

Requirements

• Excellent knowledge of Computer and Internet savvy


• Excellent Communication skills both written and verbal


• Good interpersonal skills and customer service oriented


• Knowledge of operation of standard office equipment.


• Knowledge of clerical and administrative procedures and systems such as filing and record keeping


• Strong organizational skills including planning and prioritizing


• Good information gathering and monitoring


• Strong problem-assessment and problem-solving skills


• Good knowledge of principles and practices of basic office management


• Ability to work under pressure without showing signs of distress


• Able to pay attention to details