• Application Deadline: Sun, 30 Jul 2023 00:00:00 GMT
• Position: Document Control/QMS Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 5 years


• Location Lagos


• Job Field ICT / Computer 
  

Lonadek Global Services is currently seeking to hire an experienced Document Control/QMS Officer, the incumbent will manage and oversee documents for all projects for the entire Summary of organisation and associated clients. He/She will ensure the proper documents are created Responsibilities and signed, that all data is accurate and that documents are stored/backed up for easy retrieval and any retention policies are followed

Job description

• Maintain Documents. Develop Document Control Policies and Procedures. 


• Train Employees and Clients Manage a Document Control Register to monitor movement of document internally and externally. Manage a distribution table. This is to have a standard for dispatching information.


• That is who receives what document when it arrives the organisation).


• Printing of documents in order to monitor the standards and keep a record of the reference numbers
  The ISO 9001:2015 Maintenance

Details of Responsibilities

• Ensure Quality Management System processes are “established, implemented and maintained


• Report to “top management” on the QMS performance and where improvements are needed


• Ensure that everyone in the organisation is aware of customer requirements and meeting the requirements.


• Ensure that company third party accreditations are obtained and maintained (ISO 9001, AS 4801, ISO 14001)


• Ensure all company policies, procedures, and work instructions are documented in a clear, simple and concise manner.


• Assist in the preparation of tenders by providing management system related documents


• Train all company personnel in the documented company policies


•  Identify relevant legislative requirements


• Control and maintain the company audit and risk assessment schedule.


• Conduct safety, quality and environmental system compliance audits
  • Ensure personnel have received appropriate training and are assessed as competent to perform tasks.


• Prepare and submit monthly management reports relating to company systems, compliance and incidents
  • Maintain the company library of compliance resources including standards


• Any other duties assigned

Ensure that ALL documents leaving the organization are evaluated and validated to enable document control
• Ensure adherence to ESTABLISHED operating procedures during documents submission.
• Implement submission of all documents within time and quality parameters.
• Enhance the Document Control Procedures.
• Develop a Document Control Register Indicators
• Ensure that all non-conformities are closed out within specified timeline
• Inform all employees on progress made on QMS once every Quarter

Qualifications

• First Degree in Computer Science, or Professional Certification in Document


• Control and Quality Management System


• Proficient in computer software programs such as, word processors, spreadsheet


• programs, and database systems


• Basic analytical experience


• Proficient typing skills


• Data organization and storage knowledge


• Considerable experience in managing quality documentation functions in an ISO certified environment


• In-depth knowledge of quality management operations


• Sound knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint

Relevant Skills 

• Proficiency in leading teams across fast paced environment

Experience

• Highly organized.


• Excellent communication skills


• Ability to multitask productively.


• Reliable and attention to detail