• Application Deadline:
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Abuja


• Job Field Administration / Secretarial 
  

Job Description

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf


• Maintaining comprehensive and accurate records 


• Performing major accounting duties 


• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary


• Answering phone calls in a polite and professional manner


• Welcoming visitors and identifying the purpose of their visit before directing them into the CEO's office.


• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters


• Acting as the point of contact among executives, employees, clients and other external partners


• Managing information flow in a timely and accurate manner


• Conduct any research the executive needs


• Problem solve any issues that the executive requests


• Make travel and accommodation arrangements


• Rack daily expenses and prepare weekly, monthly or quarterly reports


• Oversee the performance of other clerical staff


• Act as an office manager by keeping up with office supply inventory


• Format information for internal and external communication – memos, emails, presentations, reports


• Screen and direct phone calls and distribute correspondence


• Organize and maintain the office filing system


• Handling basic bookkeeping tasks.


• Filing and retrieving corporate records, documents, and reports.


• Accurately recording minutes from meetings.


• Provide general administrative support.

Job Requirement

• B.Sc in any related field


• Must be female


• Work experience as an Executive Assistant, Personal Assistant or similar role


• Excellent knowledge of MS Office Suite.


• Outstanding organizational and time management skills


• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)


• Excellent verbal and written communications skills


• Discretion and confidentiality


• Must be able to meet deadlines in a fast-paced quickly changing environment.


• A proactive approach to problem-solving with strong decision-making skills.


• Professional level verbal and written communications skills.