• Application Deadline: Tue, 8 Aug 2023 00:00:00 GMT
• Position: Office Administrator


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 5 years


• Location Lagos


• City Victoria Island


• Job Field Administration / Secretarial 
  

Job Description

• The Office Administrator will be responsible for overseeing various administrative tasks, ensuring smooth day-to-day functioning of the office, and providing support to the team.


• This position requires a detail-oriented and organized individual with exceptional communication skills and the ability to handle multiple responsibilities simultaneously.


• The Office Administrator will be the central point of contact for internal staff and external stakeholders, contributing significantly to the overall effectiveness and productivity of the office


• Provide administrative support to management and staff, including preparing reports, drafting correspondence, and scheduling meetings.


• Ensure the office is clean, organized, and well-maintained, coordinating repairs and maintenance when necessary.


• Maintain accurate and up-to-date records, both electronic and physical, and ensure proper filing and archiving systems.


• Arrange travel arrangements and accommodation for staff as needed.


• Assist in organizing company events, meetings, and conferences.


• Oversee the procurement of office supplies and equipment, ensuring costeffectiveness and quality.


• Assist in monitoring office-related expenses and adherence to budget guidelines.


• Greet and assist visitors, answer phone calls, and manage incoming/outgoing mail and packages.


• Act as a point of contact between management, staff, clients, and vendors, facilitating effective communication.


• Ensure compliance with health and safety regulations and implement necessary measures for a safe working environment.


• Raise all requisitions for the department.


• Assist in coordinating daily office activities, including scheduling meetings, managing calendars, and ensuring smooth workflow.


• Handle incoming and outgoing communications, including emails, letters, and faxes, and ensure timely responses or forwarding to relevant personnel.


• File Management: Organize and maintain physical and digital files, ensuring easy retrieval and proper storage.


• Coordinate office maintenance and repairs, liaising with building management and service providers as needed. Assist in managing schedules for team members, ensuring that appoints and deadlines are well-organized.

Skills & Competencies

• HND or B.Sc. in a related discipline


• Professional qualification in HR will be an advantage Experience & Training


• 2-5 years experience in an area of specialization – administration, logistics, etc.


• Experience using ERP tools — Oracle, HCM, SAP etc.


• Experience in Report writing, planning.


• Expert User of MS Suite packages


• Office Management


• Communication


• Time Management


• Problem-Solving


• Attention to Detail


• Adaptability


• Customer Service


• Computer Proficiency


• Organizational Skill.