• Application Deadline:
• Position: Document Controller


• Job Type Full Time


• Qualification BA/BSc/HND , MBA/MSc/MA


• Experience 5 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Brief

• He/She will be responsible for overseeing the organization, classification, and indexing of all company documents, both electronic and physical, to ensure easy retrieval and reference.


• They will also maintain a centralized document management system, ensuring documents are accurately labeled, versioned, and archived appropriately.

Duties and Responsibilities

• Oversee the organization, classification, and indexing of all company documents, both electronic and physical, to ensure easy retrieval and reference.


• Maintain a centralized document management system, ensuring documents are accurately labeled, versioned, and archived appropriately.


• Collaborate with cross-functional teams to collect, review, and approve documents, ensuring they adhere to company standards and regulatory requirements.


• Coordinate document reviews and approvals, tracking the progress and maintaining clear communication with stakeholders.


• Monitor and enforce document control procedures to maintain consistency, accuracy, and compliance throughout the organization.


• Support the creation, formatting, and distribution of documents, ensuring they align with company branding and style guidelines.


• Ensure documents are regularly updated and obsolete versions are removed, preventing confusion and maintaining data integrity.


• Assist in conducting audits to ensure the accuracy and completeness of document records.


• Train new employees on document control procedures and provide ongoing support to ensure adherence to established guidelines.


• Generate reports and metrics related to document control activities for management review.


• Stay updated on industry best practices and trends related to document control and propose improvements to enhance efficiency.

Qualifications and Experience

• B.Sc Degree in Library Science, Information Technology / Management, Record Management, Secretarial Studies, or other related fields (Having a Master’s Degree is an added advantage).


• 5+ years relevant work experience.


• Proven work experience as a Document Controller.


• Time-oriented approach to tasks.


• Ability to manage and maintain databases using different information technology management systems.


• Solid knowledge of SharePoint, Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.


• Knowledge of relevant industry regulations and standards.