• Application Deadline:
• Position: Store Manager


• Job Type Full Time


• Qualification BA/BSc/HND , OND


• Experience


• Location Gombe


• Job Field Procurement / Store-keeping / Supply Chain 
  

SUMMARY

The position is responsible for safety/production clothing, explosives, grinding media, refractory bricks, oils & greases, other production supplies, mechanical spares, mobile plant spares, electrical spares, instrumentation/automation spares, generators spares, petrol and diesel, laboratory supplies and general services supplies.

RESPONSIBILITIES 

• Responsible for general coordination and supervision of stores administration and inventory management.


• Supervision of stock receipts, transfers, issues, returns and general stores accounting.


• Responsible for managing the inventory and ensure optimum stock levels are maintained.


• Ensures relevant spares and materials are stocked.


• Responsible for company’s procedure related to stock material management.


• Receive and confirm for approval the purchase requisition for stock items.


• Ensures the removal of obsolete items as determined by the users.


• Monitors stock


• Maintains stock items in good and appropriate condition


• Contributes in optimisation of Working Capital Requirement (WCR) by optimising stock holding and cost of storage.


• Ensures the compliance to Health, Safety and Environmental regulations.


• Ensures compliance to Quality Management System


• To provide reporting about the stores to Management on a monthly basis.


• Motivates stores staff.


• Responsible for good health and safety of staff and properties under his supervision.


• Identify training needs for surbordinates.


• Ensure involvement in the implementation and maintenance of integrated management system in the plant

ORGANIZATIONAL DIMENSION

Interfaces with:

• Plant Management
  
  
  
  • To relay management information and seek approval of documents.
  
  
  
  


• Stores Supervisors.
  
  
  
  • To receive documents covering all physical movements.
  
  
  • To prepare and participate in operational stock count.
  
  
  • To solve abnormalities (stock gaps, new codification, shelves & racks addressing etc)
  
  
  
  


• Users (Production, Maintenance, Quality Control, etc.).
  
  
  
  • To receive purchase request and follow up for approval
  
  
  • To receive issue request and follow up the issuance.
  
  
  • To receive inquiries about outstanding orders and provide solutions.
  
  
  
  


•  Finance Department.
  
  
  
  • To send documents with proper information to update the accounting books of the company.
  
  
  • To participate in financial stock taking participate in tackling variations.
  
  
  
  


•  CPU (Central Purchasing Unit).
  
  
  
  • To ensure that purchase requisition are promptly processed to purchase order.
  
  
  • To receive copies of PO for follow-ups.
  
  
  • To inform about the quality of suppliers for appraisal purposes.
  
  
  • For prompt stock replenishment and contact in case of delivery delay.
  
  
  
  


• Suppliers.
  
  
  
  • To receive supplies and attend to suppliers inquiries.
  
  
  • To follow-up the delivery and complain of any delay in delivery.
  
  
  
  


•  External auditors/Internal auditors
  
  
  
  • To facilitate and participate in both internal and external audits.
  
  
  
  

Main Challenges of the Job

• Must  support a project of reorganisation


• Must implement to the fullest, computerized system (JD Edwards).


• Must include on his stores system an important quantity of new items for new line & Packing Plant.


• Must ensure that offshore items delivered in containers are offloaded.


• Must ensure safety and security of materials inside the Warehouses.


• Constraints as result of space limitation.


• With Supplier/Contractors :
  
  
  
  • Constraints as a result of deviations from delivery dates.
  
  
  • Constraints as a result of problems associated with quality, qantity, delay and price.
  
  
  
  


• With Users :
  
  
  
  • Incomplete and inconsistent item description.
  
  
  
  


• Information Technology :
  
  
  
  • Delay associated with providing uninterrupted Network Systems incorporating inventory packages.
  
  
  
  

Objectives/Challenges :

• Elimination of stock variances


• Ensure adequate security and general cleaniness of the stores


• To obtain the required goods (materials, spareparts etc) and services in the best conditions of overall cost, operational efficiency and effectiveness


• To put at the disposal of the users purchased goods and services in optimum level of quality/cost and at the date required by the users.


• To ensure that as much as possible no direct purchases.

REQUIRED PROFILE

• Must have a technical Degree/Diploma (In Engineering), plus a Masters in Business Administration. 


• Professional Qualification (e.g. CIPSMN) is a major advantage

Functional Competencies 

• Familiar with engineering items, production items and general items.


• Computer literate with good knowledge of microsoft office professional.


• Posses good analytical and reporting skills.


• Stock and supplying (handling) management.


• Good knowledge about Health & Hazards storage rules & regulations


• Stock management techniques e.g. calculation of stock levels


• Techniques of stacking spare parts in proper conditions.


• Computerised systems (especially JD Edwards or similar).


• Knowledge of basic statistics (random sampling analysis, statistical laws as normal).


• Notions of negotiation skills.


• Receiving and controlling techniques.


• Notions of environmental protection. 


• Knowledge of industrial accounting and cost analysis.


• Good knowledge of local markets (for local small purchases).


• Techniques of appraisal of suppliers in order to provide purchasing department with information (reception, conditions, quality of items, etc.).


• Knowledge of technical spares (mechanical, electrical and instrumentation especially for cement plants).


• Notions of cement process and main equipments.


• Knowledge of units of measurements.


• Integrity

Organizational & Managerial Competencies 

• Be self-motivated with high energy level. 


• Must be able to develop and maintain good relationship between the company and various suppliers/contractors.


• Posses very good interpersonal and communication skills. 


• Logical and open minded.


• Oral & written Communication


• Preservation of Company interests


• Supervising skills


• Work Planning - Time management and efficiency.


• Respect of dead lines.


• Leadership - Motivation of subordinates.


• Posses strong initiative, drive and  creativity.


• Must be able to work with and lead a team.


• Must be able to direct and control surbordinates towards achieving company objectives.