• Application Deadline: Wed, 30 Aug 2023 00:00:00 GMT
• Position: Executive Officer


• Job Type Full Time


• Qualification BA/BSc/HND , MBA/MSc/MA


• Experience 5 - 6 years


• Location Akwa Ibom


• Job Field Administration / Secretarial  , NGO/Non-Profit 
  

Job Summary

• The Executive Officer will work closely with the Chief Executive Officer (CEO) and its management team as necessary to provide support to the CEO.


• S/he will provide executive level administrative support, clerical support, receiving partners/visitors, arranging travels and correspondences, and scheduling meetings with high level report writing as necessary.


• The Executive Officer will enhance the CEO’s effectiveness by ensuring information management as well as representing the CEO to others.


• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.


• Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.


• As assigned by the CEO, Support specific initiatives, activities, projects, and research under the office of the CEO or wider SMT.


• Maintains CEO’s appointment schedule by coordinating travels, planning, and scheduling meetings, take minutes, action notes and deal with any follow up action.


• Maintains confidence and protects operations by keeping information confidential.


• Secures information by completing data base backups.


• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.


• Produce reports, presentations, and briefs for office of the CEO.


• Contributes to team effort by accomplishing related results as needed.


• As necessary, collaborate with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.


• Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the CEO.


• Undertake any other duties as maybe required commensurate with the level of the post.

Minimum Recruitment Standard

• Bachelor’s degree in social/Behavioural Sciences, Public Administration and Health related courses.


• Masters in any of this related field will be an added advantage.


• A minimum of 5-6 years’ strong experience in similar position within the INGO / Development sector.


• Membership of Chartered Institute of Administrators added advantage.


• Experience in program Management within the INGO/ Development Sector.


• Strong time management, planning and organizational skills.


• Strong interpersonal skills with a pleasant personality.


• Discretion and confidentiality.


• Ability to multitask and prioritize daily workload.


• Proficiency in English.


• Strong verbal and written communications skills.


• Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.


• Demonstrated expertise working with management teams.


• Critical thinking and problem-solving.