• Application Deadline: Thu, 14 Sep 2023 00:00:00 GMT
• Position: School Secretary


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Ogun


• Job Field Administration / Secretarial 
  

Duties and Responsibilities

• Answer telephone and address caller questions and concerns.


• Transfers calls to proper individual and/or department as needed.


• Mails student report cards, school brochures, and other necessary forms.


• Welcomes visitors to the school and provides directions around the building as needed.


• Types up and contributes to school bulletin or newsletter.


• Assists in designing and drawing up promotional and informational materials for parents.


• Provides students with tardy slips.


• Maintains records of student absences.


• Accepts and processes tuition and school lunch payments from parents.


• Makes bank deposits.


• Sorts and distributes mail delivered to school office.


• Contacts parents in the event of student illness or behavioral issues.


• Maintains student records and files.


• Uses computer database or filing system to update records as necessary.


• Manages and updates school calendar.


• Provides administrative support to principal or other upper-level administrators as needed.


• Takes dictation and transcribes documents.


• Attends office meetings and takes minutes.


• Distributes paychecks to school staff.

Educational Qualification and Experience

• High School Diploma or GED is required.


• Bachelor’s Degree is recommended.


• Previous work experience in an office setting is required.

Required Knowledge, Skills, and Abilities:

• Demonstrates strong interpersonal skills.


• Maintains professional and friendly demeanor.


• Possesses excellent organizational skills.


• Is capable of managing time efficiently.


• Demonstrate ability to multi-task effectively.


• Works well with a variety of students, administrators, and parents.


• Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.


• Possesses basic computer skills and knowledge of word processing programs.


• Is familiar with budget and publishing software such as Quicken and Adobe.


• Demonstrates ability to think creatively.


• Demonstrates strong writing and editing abilities.


• Possesses excellent telephone etiquette.


• Communicates clearly and effectively.


• Is capable of handling confidential student records in a responsible fashion.


• Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.