• Application Deadline: Tue, 31 May 2022 00:00:00 GMT
• Position: Administrative Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 5 years


• Location Abuja


• Job Field Administration / Secretarial 
  

Industry: Hospitality

Report To:  Managing Director

Gender: Females only for gender balance.

Responsibilities

The ideal candidate will (but not limited to):

• Support the Managing Director in the preparation and presentation of general reports, and related activities in servicing and developing contracts and relationships with stakeholders and clients.


• Manage, coordinate, and maintain calendar of the Director including appointments, meetings, and travel.


• Responsible for organizing of internal and external meetings on behalf of the Director while ensuring all necessary requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.


• Responsible for organizing Director’s travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.


• Monitor and respond to incoming communications (including complaints) to the Director’s office including phone calls, emails and walk ins, ensuring correct department distribution.


• Secretarial support for meetings as and when required by the Director, including drafting, and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments.


• Write and distribute comprehensive minutes and action points to all members post meeting.


• Draft and write high quality reports and presentations, as required by the Director.


• Assist in structuring and planning the calendar of events for the company.


• Maintain confidential files; records, reports, and contact information.


• Communicate with the general staff and prospective clients on MD’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.


• Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.


• Review inventory, purchases and reports submitted by Inventory/Logistics Officer.


• Participate in regular team meetings to help identify process flow improvements and efficiencies.


• Perform other tasks as assigned.

Requirement

• A graduate in Administration/ Management


• Minimum of 3-5years Administrative/ PA Experience.


• Proficiency in Microsoft Office Programs especially Word and PowerPoint.

Required Competencies:

• Keen attention to details.


• Excellent planning and organizing skills.


• Ability to prioritize assignments and tasks.


• Ability to deliver on assigned mandates.


• Demonstrable leadership abilities.


• Excellent communication skills.


• Team building techniques.


• Skilled in the art of multitasking