• Application Deadline: Mon, 25 Sep 2023 00:00:00 GMT
• Position: Admin Assistant II


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 4 years


• Location Abuja


• Job Field Administration / Secretarial 
  

Summary

The Administrative Assistant II will be responsible for assisting the Senior Administrative Officer and other members of the administrative team with day-to-day tasks related to project administration.

Essential Duties and Responsibilities

In addition to the general duties described above. Specific duties and responsibilities include the following:

• Support the admin team with the implementation of procurement processes and procedures and processing vendor and invoices;


• Assist with logistics arrangements for local and international travels;


• Ensure that the assets that are issued to staff are authorized, recorded and necessary paperwork exists as per the office/USAID policy.


• Assist with logistics for conferences, local travel, workshops and other activities;


• Manage staff monthly call credit and internet payments;


• Support the team with basic asset/inventory management;


• Support in the staff HMO registration and payment;


• Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs);


• Assist with the management of project vehicles and drivers. Ensure drivers comply with safety rules and defensive driving techniques and reports.


• Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations.


• Together with relevant staff ensure that travel & logistics, welfare, and support needs of visiting guests to Nigeria and expatriates are met.


• Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance of office equipment and appliances and meeting staff office needs.


• Prepare relevant administrative reports when needed.


• Other duties as identified by supervisor.

Supervisory Responsibilities

This position has no direct supervisory responsibilities.

Minimum Qualifications

• Minimum of bachelor’s degree


• 3 - 4 years’ experience working with donor-funded projects in administrative and procurement related tasks


• Working experience with USAID funded projects is an added advantage.


• Working Knowledge of MS Office Packages


• Knowledge of administrative procedures.


• Well-organized, with ability to track multiple activities and deadlines.


• Ability to work successfully in a cross-cultural, team-based environment.