• Application Deadline: Tue, 26 Sep 2023 00:00:00 GMT
• Position: Branch Administrative Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 year


• Location Oyo


• City Ibadan


• Job Field Administration / Secretarial 
  

Job Purpose.

• Responsible for coordinating the agency office functions with regard to data entry, customer services, collecting, tracking & documentation of all insurance requests and other administrative works related to the smooth functioning of the office.

Core Responsibilities

Coordination:

• Coordinate with each agency on all service-related matters.


• Be a liaison officer between the agency office and Team Lead – Alternative Distributions.


• Processes and reviews insurance documentation and ensures that documents are complete.


• Pre and Post Loss Inspection Surveys.

Asset Maintenance:

• Monitor due dates and supervise the process of servicing company assets.


• Maintain company assets in good condition and properly tagged and keep assets register updated.


• Manage activities of vendors and service providers.


• Manage fuel consumption and maintain appropriate records.


• Manage fuel cash advance.


• Handle all briefs from different teams and channels to the right source for implementation.

Office Maintenance:

• Supervise activities of cleaners and maintain an office in neat conditions at all times.


• Supervise drivers, punctuality and neatness.


• Direct visitors to the appropriate person and office


• Answer, screen and forward incoming phone calls


• Receive, sort and distribute daily mail/deliveries.


• Maintain the supply of stationery.


• Maintain office HSE materials in place and well-service.

Record Maintenance/Data Management:

• Keep and track production reports, activation reports, and agent performance trackers.


• Reconciliation of receipting and commission data


• Maintains Agents' Files and ensures that their credentials are up to date.

Other Admin Tasks:

• Tender petty cash requests and reconcile positions with the head office.


• Administer all petty cash at the branch and maintain appropriate records.


• Maintain office supply of inventory.


• Assist with resolving problems relating to the office.


• Assist with administrative-related problems.

Requirements

• Candidates should possess HND / B.Sc Degrees

Relevant Experience:

• A minimum of one (1) year experience in an insurance company.


• Working experience as a data management/ coordinating.

Technical Competence:

• Intermediate knowledge of Microsoft Office Outlook, Word and Excel.

Behavioural Competencies:

• Written Communication.


• Verbal Communication.


• Ability to take Initiative.


• Planning and organizing.


• Problem-Solving.


• Customer Focus.