• Application Deadline: Tue, 10 Oct 2023 00:00:00 GMT
• Position: Country Office Administrative Support - Short Term Consultancy


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 years


• Location Abuja


• Job Field Administration / Secretarial  , NGO/Non-Profit 
  

Job Description

• Malaria Consortium requires qualified admin support staff who will provide support to the Country office operations team and states in ensuring, ease of workload, fast-track conclusion of processes to enable full documentation and payment of vendors, and resolve pending administrative tasks.

Specific Task and Activities

• Receive briefing on daily task from the Admin/Operations focal point.


• Liaise with the Procurement & Admin Officers in coordinating vendor payments and administrative tasks for SMC Philanthropic Funding project.


• Review, scanning, and printing of support documents for SMC related payments and share same with the senior procurement officer for confirmation and onward presentation to finance for final payment.


• Ensures proper filing of SMC related support documents for payments.


• Support the logistics officer in collating all Travellers boarding passes and filling same into the folder as directed by the logistics and admin officer.


• Support the logistics officer in collating all supporting documents on logistics related service engagement for vendor payment processing.


• Support the senior admin officer in confirming and Reconciling of all PF-SMC asset/inventory in Abuja office and ensure that they are physically tagged in accordance to the allocated asset/inventory tags in the PF-SMC register.


• At the directive of the senior admin officer, support in computing monthly generator timing record.


• Perform other administrative and operational duties as may be assigned by the operations teams.


• Review all the task and submit report.

Deliverables

At the end of the assignment, the expected deliverables include:

• Admin / Operations TA
  
  
  
  • Ensure completeness of documentation for all final vendor payments.
  
  
  • Assignment report on the status of all vendor payments.
  
  
  
  

Qualifications and Experience

Essential:

• Bachelor’s Degree in Administration, Social Sciences, Project Management or similar.


• A minimum of 2-years’ experience in a related role.


• Previous experience within the INGO sector and in a related role.


• Good inter-personal, communication and planning skills.


• Strong Microsoft office suite skill.


• Superior attention to detail.


• Excellent communication skills.


• Expense reporting.


• Ability to work independently in an organized manner but within an integrated team.

Desirable:

• Person resident in and working experience in the State of Assignment


• An in-depth experience in similar positions/assignment


• Previous working experience with MC and in SMC are added advantages.

Timing of Consultancy: October - December - 2023:

• Country Office Admin Support (SMC 2023) - 60 TA-days.