• Application Deadline: Fri, 20 Oct 2023 00:00:00 GMT
• Position: Administrative Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 4 years


• Location Rivers


• Job Field Administration / Secretarial 
  

Job Description

• Maintain and organize company records, documents, and files.


• Schedule and coordinate meetings, appointments, and travel arrangements for management.


• Manage office supplies and ensure the office is well-stocked.


• Perform general clerical tasks, such as photocopying, scanning, and filing.


• Handle incoming and outgoing mail and correspondence.


• Assist in preparing reports, presentations, and other documents.

Client Communication:

• Respond promptly and professionally to client requests for quotes.


• Handle inquiries from clients regarding our products/services, pricing, and delivery.


• Maintain a high level of customer service in all client interactions.


• Keep detailed records of client communication for reference and analysis.

Office Organization:

• Ensure the office environment is organized, tidy, and presentable.


• Manage office equipment and arrange for maintenance when necessary.


• Coordinate with vendors and service providers as needed.


• Support colleagues in various administrative tasks when required.

Compliance and Legal Support:

• Assist in maintaining compliance with company regulations and legal requirements.


• Prepare and maintain documentation related to company secretarial duties.

Requirements

• HND / B.Sc / B.A in Business Administration, Secretarial Studies, or a related field preferred.


• 2 - 4 years relevant work experience.


• Proven experience in administrative or secretarial roles.


• Excellent verbal and written communication skills.


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).


• Strong organizational skills and attention to detail.


• Ability to multitask and prioritize tasks effectively.


• Customer-focused with a professional and friendly demeanor.


• Knowledge of basic office equipment and software applications.

Preferred Qualifications:

• Familiarity with Non Governmental Organisation (NGO)operations.


• Previous experience in a similar role within NGO.


• Knowledge of legal and compliance requirements.