• Application Deadline:
• Position: Company Secretary (Real Estate)


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Responsibilities

Company Secretariat Administration

• Provide full board support and liaising as necessary with directors and management: drafting and agreeing agendas, collating documents, distributing meeting packs, attending and minuting meetings and managing actions and the forward planner.


• Maintains records for the companies and clients


• Conducts electronic and hard copy filing


• Prepares quasi-legal documentation when required


• Collates Company Secretariat information at the request of the business


• Maintains internal departmental system records


• Liaises with external providers of services legal firms, auditors etc


• Assist with induction process for Board members and senior executives, including due diligence requirements (e.g., passports, Criminal Record Checks) and more


• Formal Meeting administration


• Creation and distribution of soft copy packs via Diligent for board, committee and other meetings


• Diary management


• Meetings


• Liaise with peer group for internally based meetings, including directors’ availability list/locations


• Assist in the organisation of Legal & Compliance events


• Manage E-mails correspondence for principals when required


• Manage management Travel itinerary


• Prepares itinerary for business trips, booking of conferences/training


• Organize meeting arrangements for non-executive directors


• Maintenance of templates e.g. letterheads, Executive Summaries, Action Logs, Agendas


• Updating procedures to reflect changes and ongoing efficiencies


• Act as point of contact for Company Secretariat


• Responsible for answering calls/taking messages when managers or team are unavailable


• Monitors and collates information from regular reports


• Presentations


• Preparation of presentations, likely to be using standardized templates and/or tidying up presentations

Requirements

• First degree in Business Administration or Secretarial studies or any other relevant field from a reputable academic institution


• Proven experience as a secretary or administrative support to senior executives


• Experience from the real estate sector will be an added advantage


• Solid organizational and time management skills


• Ability to handle confidential information with discretion


• Excellent written and verbal communication skills


• Strong attention to details


• Ability to work independently and as part of a team