• Application Deadline:
• Position: Administrator / Operations Coordinator


• Job Type Full Time


• Qualification BA/BSc/HND , OND


• Experience


• Location Lagos


• City Victoria Island


• Job Field Administration / Secretarial 
  

Job Summary

• Our company is seeking an experienced administrator or operations coordinator to join our team. In this role, you will be responsible for coordinating the day-to-day operational activities of our company, ensuring that all tasks are completed efficiently and effectively. 


• The ideal candidate will have excellent organizational skills, strong attention to detail, and be able to work independently.


• Previous experience in an administrative or operations role is a must.


• If you are a motivated individual with a passion for efficiency and are looking to join a dynamic team, we encourage you to apply.

Key responsibilities 

• Supporting the management team with administrative duties.


• Assist in interviewing and hiring new employees.


• Complete all staff documentation.


• Create employee employment letters.


• Follow up with customer service representatives to ensure the staff receives their birthday incentive.


• Make sure every Cway bottle is refilled with water and delivered to each store on a daily or weekly basis.


• Ensure we have enough water for the stores every weekend.


• Create a monthly training schedule for new employees.


• Ensure that all employees sign the company documentation before they resume at the store.


• Send new staff details (name, designation, date of resumption, account details, and salary) to the accountant, copying the head of operations and special project accountant.


• Post daily clock-in reports on the company’s group chat.


• Send the clock-in report to the accounting department on the 25th of each month.


• Visit the Maestro’s unit on Mondays for store inventory.


• Send an updated inventory report with an order requisition for the week to the Special Accountant, copying the Head of Operations.


• Send the new staff details (Name, designation, date of resumption, and birth date) to the Head of Operations at the end of the month.


• Assist in creating gelato, baked goods, and other tags needed for the stores.


• Complete all extra tasks given by the Head of Operations and CEO.


• Assisting with HR tasks such as onboarding and offboarding employees.

Skills and Qualifications

• Proven experience as an administrator, office assistant or relevant role.


• Outstanding communication and interpersonal abilities.


• Excellent organizational and leadership skills.


• Familiarity with office management procedures and basic accounting principles.


• Excellent knowledge of MS Office and office management software (ERP etc.)


• Familiarity with applicant tracking database systems.


• Qualifications in secretarial studies will be an advantage.


• High school diploma; BSc/BA in office administration or relevant field is preferred.


• Excellent interpersonal skills to build strong relationships with colleagues.


• Able to give and receive feedback and constructive criticism from a variety of channels.