• Application Deadline: Fri, 10 Nov 2023 00:00:00 GMT
• Position: Executive Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• City Lekki


• Job Field Administration / Secretarial 
  

Job Summary

The role is responsible for the provision, administrative and secretarial support to senior executives and management. This role requires a high level of professionalism, discretion, and organizational skills to facilitate efficient operations within the company.

Duties and Responsibilities

Calendar Management:

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.


• Ensure executives are well-prepared for meetings with necessary documents and information.

Communication:

• Screen and prioritize incoming calls, emails, and other correspondence.


• Draft and edit correspondence, reports, and presentations on behalf of executives.


• Handle confidential and sensitive information with discretion.

Meeting Coordination:

• Arrange and coordinate meetings, conferences, and events, both internally and externally.


• Prepare meeting agendas, take minutes, and distribute action items as needed.

Travel Arrangements:

• Organize and book travel arrangements, including flights, accommodations, visas, and transportation.


• Prepare travel itineraries and ensure executives' travel needs are met.

Document Management:

• Maintain and organize electronic and physical filing systems.


• Retrieve and archive documents as required, ensuring easy access for executives.

Expense Management:

• Track and manage expense reports, reimbursements, and petty cash for executives.


• Ensure expenses are aligned with company policies and budgets.

Office Administration:

• Oversee the general office operations and ensure a tidy and professional work environment.

Qualification Required

• Bachelor's degree in business administration, secretarial studies, or a related field is preferred.


• Minimum of 5 years’ experience as an executive assistant, preferably in the oil and gas industry.


• Proficient in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Excellent written and verbal communication skills in English.


• Strong organizational and multitasking abilities.


• High level of discretion, professionalism, and confidentiality.