• Application Deadline:
• Position: Administrative Assistant, Operations


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 - 3 years


• Location Borno


• Job Field Administration / Secretarial  , NGO/Non-Profit 
  

Basic Function:

• Under the direction of the Administrative Officer, the Administrative Assistant will be responsible for the provision of administrative and logistical services to all projects in the State.

Duties and responsibilities:

• Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations.


• Assists in UNHAS booking.


• Coordinate and manage Volunteer Management System VMS.


• For final versions, type, format, edit correspondence, papers, reports, proposals,


• subagreements, purchase requisitions, and other written work generated by assigned staff members.


• Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting.


• Compose general correspondence, schedules and memoranda as needed.


• Assist with production of non-routine publications, e.g., specific brochures.


• Assist with production of presentation materials for staff members.


• Use initiative to improve workflow and improve systems for clerical functions.


• Prepare minutes for meetings and follow up with staff members for action items.


• Develop and manage a database and record keeping system for assigned areas.


• Organize and set-up internal meetings.


• Assist with organization of meetings and special events.


• Performs other duties as assigned.

Knowledge, skills and abilities:

• Knowledge of general office practices and administrative procedures.


• Report to supervisor on variances and status on regular basis.


• Resourceful in gathering and providing information.


• Knowledge of budget preparation and monitoring.


• Excellent written, oral, interpersonal and organization skills.


• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.


• Well developed computer skills, including knowledge of Microsoft office products.


• Experience using office management software, including word processing software and spreadsheets and PowerPoint.

Qualifications and requirements:

• University degree recognized equivalent or HND with 1-3 years relevant experience.


• Familiarity with administrative and secretarial skills is an advantage.


• Familiarity with international NGOs is an advantage


• Experience with large complex organization preferred.